Senior Project Accountant

POSITION DESCRIPTION

Senior Project Accountant

Office Location: St. Louis, MO

Level: 5+ Years' Experience

COMPANY PROFILE

At KAI, our company mission is "Transforming Communities" through integrated design and construction excellence. We are driven by our five core values; we are Faithful Stewards, we Listen to Understand, Give Back, Love One Another, and we Hustle Our mission and our values drive our culture and spirit.

For more than 45 years we have provided delivery-oriented building solutions with a diverse portfolio of experience, in-house multi-discipline professionals and expertise in both design and construction. KAI has played a significant role in dozens of award-winning projects providing Architecture, Interiors, MEP/FP engineering and construction services throughout the United States. KAI projects have been instrumental in improving the quality of life and environment in communities across the country.

Our primary operations hubs are centered in Atlanta, Dallas-Fort Worth and St. Louis. KAI is proud to be an MBE-Certified AEC firm built upon a foundation of teamwork and collaboration.

To learn more about KAI, visit kai-

POSITION SUMMARY

Our Senior Project Accountants oversee and manage all aspects of project accounting, ensuring meticulous financial oversight and strategic support for project success. They serve as pivotal liaisons between the Operations team and Finance team, driving efficiency, compliance, and profitability.

ESSENTIAL FUNCTIONS

• Establish projects in the accounting system according to contract terms and financial guidelines.
• Facilitate seamless project hand-offs between estimating, project management teams, and other stakeholders.
• Track and manage the contract routing process, ensuring adherence to job-specific requirements like certificates of insurance and owner billing criteria.
• Maintain comprehensive project records, including contracts, subcontractor documentation, and change orders.
• Monitor project-related accounts, verifying asset and expense totals for accuracy.
• Investigate variances and prepare detailed variance reports for management review.
• Collaborate with receivables staff to address outstanding contract billings promptly.
• Generate and oversee all project-related billings to customers, ensuring accuracy and timeliness.
• Provide regular reports on project profitability, identifying areas for cost savings or revenue enhancement.
• Inform management of opportunities for additional billings and remaining project funding availability.
• Close out project accounts upon completion, ensuring all financial and regulatory obligations are met.
• Prepare and submit government reports related to projects and billing as required.
• Manage all project-related accounts payable functions, including invoice processing, vendor/subcontractor payments, and lien waiver tracking.
• Ensure timely entry of supplier and subcontractor invoices to facilitate accurate customer billing.
• Maintain a systematic approach to filing project documentation, both physical and electronic, ensuring accessibility and compliance.
• Support project document control processes, including Change Requests and version management.
• Assist in developing and refining departmental processes, enhancing efficiency and effectiveness in project accounting and management.

QUALIFICATIONS

Required Experience

• Bachelor's degree in accounting or finance required; additional certifications (e.g., CPA, CMA) preferred.
• Minimum of 5 years' experience in project accounting within professional services industries such as architecture or engineering.
• Proficiency in industry-specific software (e.g., Ajera, Vision, ComputerEase, Procore) and advanced skills in MS Excel.

Required Skills

• Strong analytical skills with attention to detail and ability to resolve complex accounting issues.
• Excellent communication and interpersonal skills, capable of collaborating effectively across teams and with external stakeholders.
• Proven ability to work independently, prioritize tasks, and manage multiple projects in a deadline-driven environment.
• Dedication to continuous improvement and initiative-taking problem-solving.
• Commitment to maintaining high ethical standards and confidentiality.
• Ability to adapt to changing priorities and organizational needs.

This summary reflects the core responsibilities of the Senior Project Accountant and may evolve based on the candidate's skillset and interests.