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Remote Office Manager / HR CoordinatorHeaviside Group • Saint Paul, Illinois, United States
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Remote Office Manager / HR Coordinator

Heaviside Group
  • US
    Saint Paul, Illinois, United States
  • US
    Saint Paul, Illinois, United States
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À propos

Part-time, 5-10 hours/week. Manage payroll processing, employee lifecycle tasks, state registrations, and internal administrative operations for a fully remote team. Remote Posted March 30, 2026 $20 - $20/hour About the Role
You'll manage payroll processing, employee onboarding and offboarding, state compliance filings, insurance administration, and related internal operations. The work is cyclical and deadline-driven, so the right person needs to be accurate with numbers, organized, and comfortable working independently with minimal supervision. Responsibilities
Reconcile HubStaff timekeeping against payroll records for workers' comp accuracy Coordinate payroll processing with the accountant and alert them when payroll is ready to run Enter payroll data into The Hartford for insurance Support the annual Hartford audit Onboard and offboard employees, including paperwork, system access, and state registrations Manage PTO requests and approvals Open state tax accounts and Secretary of State registrations when hiring in new states Close out state accounts when the company no longer has employees in a state Maintain and update internal SOPs Handle incoming mail for the company Requirements
Experience processing payroll for a small company with fewer than 50 employees Familiarity with state-level employer registrations, including tax accounts and Secretary of State filings Comfortable with workers' comp reconciliation and insurance administration Uses AI tools as part of the workflow for drafting SOPs, researching compliance questions, and organizing information Organized, deadline-driven, and reliable in a fully remote environment Able to work independently without day-to-day management Reliable internet and a quiet workspace Nice to Have
Experience with The Hartford or similar workers' comp / insurance platforms Familiarity with HubStaff or similar time-tracking tools Previous experience supporting a fully remote company Basic understanding of multi-state employment compliance Apply for this Position
This role is for United States applicants only. Complete the application form below. If the embed does not load, open the application in a new tab. Remote Office Manager / HR Coordinator Application | Heaviside Group
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  • Saint Paul, Illinois, United States

Compétences linguistiques

  • English
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