Executive Administrative Assistant I or II

Performs professional assistance work in support for one or more members of the Texas Transportation Commission and the Texas Department of Transportation's (TxDOT) Executive Management Team reports directly to the Chief of Staff. Work requires extensive contact with high-level managers, executives, officials, and private entities. Employees at this level establish their own work plan and priorities to meet set objectives.

Executive Admin Assistant I
: Issues are rarely referred to the supervisor but are handled at the occurrence.

Executive Admin Assistant II
: Employees at this level are virtually self-supervising and assume direct accountability for the work product.

Essential Duties:
Executive Admin Assistant I

• Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant Anticipates and prepares information for meetings; makes travel arrangements; completes travel expense accounts/ vouchers.
• Greets and assists visitors.
• Ensures requests for action or information are relayed to the appropriate staff member; interprets requests and helps resolve problems or implement action.
• Maintains executive's appointment calendar, schedules /coordinates meetings and appointments; schedules/sets appointments for performance evaluations; arranges for directors to represent the Department at annual conferences.
• Receives, sorts, opens, evaluates content, and distributes mail.
• Reviews materials prepared for the executive's signature for accuracy, format, and grammar.
• Routes items and assigns due dates for their response; maintains suspense log, tracks progress of activities, and coordinates work to meet due dates.
• Serves as liaison between the executive's office, other departmental personnel, and the public.
• Performs other job responsibilities as assigned.

Executive Admin Assistant II
:

Performs the above as well as:

• Oversees the scheduling of phone coverage by administrative staff during holidays.
• Assists and advises districts and divisions on matters relating to the assigned functions of the Executive.
• Checks on the status of district/division/office projects and writes brief summary reports.
• Drafts correspondence requiring some understanding of technical matters.
• Instructs employees on personnel and clerical policies and procedures.

Minimum Qualifications:
Education (all):
High School Grad or Equivalent in general education.

Experience: Experience can be satisfied by full time or prorated part time equivalent.
Executive Admin Assistant I
: 5 years of experience in administrative support or administrative management.

Executive Admin Assistant II
: 6 years of experience in administrative support or administrative management.

Substitutions
: An Associate's degree may be substituted for 2 years of experience, and a Bachelor's degree or higher may be substituted for 3 years of experience. Substitutions for Minimum Qualifications

Licenses and Certifications:
Valid driver's license. This position requires driving a state vehicle.

Competencies:

• Working within established timelines and meeting deadlines
• Public relations for maintaining effective working relationships with individuals and groups, both internal and external
• Monitoring the status and progress of projects
• Administrative support practices and procedures to include writing, editing, and report writing techniques, recording meeting notes, record keeping and records management
• Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
• Prioritizing and organizing work assignments
• Office support procedures, including proper business telephone etiquette, internal communication strategies, and using basic office equipment Recording notes at meetings
• Using computers, applicable programs, applications, and systems
• Shows initiative and action beyond what is required to improve products or services; is self-starting and completes assignments independently without constant supervision

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Sitting - prolonged periods of time
• Standing-prolonged periods of time
• Repetitive Motion- substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:
Please read the Standard Conditions of Employment (TxDOT) for all positions.

Position Information
Looking forward to an exciting career with an organization that is filled with advancement opportunities, a creative & fun-filled work environment, and fulfilling responsibilities? Look no further

The Texas Department of Transportation (TxDOT) is on the search for an Executive Administrative Assistant working with multiple senior executives on critical business assignments vital to the overall operations of TxDOT. If you have an inordinate business acumen, a passion for engaging in fulfilling responsibilities, a professional work ethic, and the courage to excel, this is an opportunity for you.

TxDOT has over 13,000 employees statewide. If this job excites you and you want to build a rewarding career, let's talk

Work Location: The Greer Bldg. 125 E. 11th St., Austin, TX 78701

The Texas Department of Transportation reserves the sole right to determine the level of position based on the applicant's work experience, education, skill level, and all other appropriate factors, and based on business needs.

Benefits And Perks
At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS )

Job
Exec/Admin/Clerical/Legal

Schedule
Full-time

Employee Status
Regular

Job Type
Standard

Job Level
Non-Management

Job Posting
Dec 22, 2025, 12:00:00 AM

State Job Title/s
Executive Assistant III, IV

Military Occupational Specialty (MOS)
TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

Click on the appropriate occupational category to view the MOS codes .

Applicant Information
The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

Additional Applicant Information for applicants