Bookkeeper / Administrative Assistant

MAKIARIS MEDIA is a leading media buying, planning, and consulting advertising agency based in Rocky Hill, CT. We're a collaborative, forward-thinking team that values a positive culture, creative problem-solving, and continuous learning.

We're looking for an energetic, detail-driven professional with experience in full charge bookkeeping to join us as our Bookkeeper/Admin. This role supports the owner and plays a key part in ensuring the financial health of the company.

As a member of our team, the Bookkeeper/Admin brings strong bookkeeping and financial management skills, including maintaining accurate financial records, executing core accounting functions, posting revenue, managing high-volume accounts payable/receivable, and performing reconciliations to support general ledger integrity. You'll also prepare monthly and quarterly financial reports and oversee day-to-day financial activity to ensure accuracy and compliance.

On the admin side, success in this role requires strong tech proficiency, excellent attention to detail, a commitment to quality, and the ability to thrive in a fast-paced, deadline-driven environment. You'll collaborate across teams, represent leadership with professionalism, and consistently deliver polished, reliable work.

ESSENTIAL FUNCTIONS

Financial Operations

· Manage Accounts Payable and Accounts Receivable, including entering purchase orders, paying bills, checking media invoices, sending invoices, and tracking A/P and A/R.

· Oversee media invoice workflow, troubleshoot discrepancies, and support reconciliation of media activity.

· Maintain, balance, and update the general ledger in QuickBooks Online, ensuring accuracy and compliance.

· Download, enter, and categorize checking and credit card transactions in QuickBooks Online.

· Organize, review, and post summarized revenue, purchase receipts, recurring vendor bills, and purchases.

· Process monthly