About
The ideal candidate has strong experience with payroll mapping, journal entries, accrual versus cash basis accounting, and working with nonprofits and government contractors.
This position requires availability during standard business hours (EST) and direct communication with clients.
Transaction Management & Posting
Record and categorize transactions accurately in QuickBooks Online and/or Xero
Manage accounts payable and accounts receivable
Maintain general ledger accuracy
Perform bank and credit card reconciliations
Post payroll journal entries and ensure proper account mapping
Maintain payroll-related liability accounts
Journal Entries & Adjustments
Prepare and post adjusting journal entries
Record accruals, deferrals, and reclassifications
Apply accrual versus cash basis accounting appropriately
Support month-end and year-end close preparation
Financial Statement Support
Generate and review financial statements (P&L, Balance Sheet, Cash Flow)
Ensure accounts are properly categorized and financials are clean and review-ready
Identify inconsistencies or errors and resolve them proactively
Support Controller review process
Nonprofit & Government Contractor Accounting
Maintain proper fund or class tracking for nonprofits
Understand restricted versus unrestricted funds
Support DCAA‑compliant accounting practices where applicable
Ensure proper cost allocation and expense tracking
Client Interaction & Communication
Work directly with clients via email and virtual meetings
Respond to client communications in a timely and professional manner
Request documentation and follow up as needed
Maintain strong client relationships
Workload Expectations
This role may support
up to 15–20 clients over time
Client load will increase gradually and not immediately
Must be comfortable managing multiple deadlines and prioritizing effectively
Requirements
7+ years of bookkeeping or accounting experience
Senior‑level, hands‑on bookkeeping experience
Strong understanding of payroll posting and account mapping
Deep understanding of accrual versus cash basis accounting
Experience generating and understanding financial statements
Experience working with nonprofits and/or government contractors
Proficiency in QuickBooks Online (Xero experience a plus)
Strong attention to detail and ability to manage multiple clients independently
Must be available to work during standard business hours
Schedule & Availability
Up to
25 hours per week
Must be available during regular business hours
Flexible within business hours, but not evenings‑only
Compensation
Hourly rate commensurate with experience
Part‑time, remote position
Ideal Candidate This role is ideal for a seasoned bookkeeping professional who:
Takes ownership of their clients
Understands how transactions impact financial statements
Communicates confidently and professionally with business owners
Can manage volume without sacrificing accuracy
Thrives in a structured, deadline‑driven environment
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Languages
- English
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