Office CoordinatorDiocese of Venice in Florida • Bradenton Beach, Florida, United States
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Office Coordinator
Diocese of Venice in Florida
- Bradenton Beach, Florida, United States
- Bradenton Beach, Florida, United States
About
Reports To: Pastor
Location: St. Bernard Parish | Holmes Beach FL
Classification: Salaried/Exempt
Overview:
This position is the first point of contact and sets the tone of the Parish environment and demonstrates courtesy, friendliness, and professionalism for anyone who visits the Parish; as well as providing support for all office functions, including coordinating with all aspects of the Parish. Job duties include, but are not limited to the following:
Job Responsibilities:
- Greeting all visitors to Parish.
- Answer all phone calls and refer calls to appropriate staff members; get clear messages if staff is not available.
- Provide answers to caller questions and assistance when appropriate.
- Review, sort and distribute all mail accordingly.
- Assists with processing of deposits: misc. cash & checks received in the parish office and prepares collection bags.
- Enters offertory for parish soft each week.
- Maintains the Church calendar, to include scheduling of all activities and celebrations in the Church, Chapel, and Parish Center, including baptisms, weddings, and funerals
- Prepares the parish bulletin, with coordination of the Business Manager
- Prepares Intercessions and Announcements for weekend Masses
- Prepares Intercessions and Announcements for weekend Masses
- Drafts the priest Mass schedule for approval by the pastor
- Create, prepare, proofread the bulletin in coordination each week. Liaise with the writers and coordinates with ministry and parish groups for contributions. Final approval of the pastor.
- Initiate registration of volunteers into Volunteer Timekeeping system (VOLGISTICS). Maintain lists of volunteers for each ministry; assist volunteers with troubleshooting when necessary
- Serve as Safe Environment Coordinator- maintain Safe Environment records for parish employees and volunteers. Schedule fingerprinting appointments and safe environment training for new volunteers: monitor diocesan system (VIRTUS) for necessary renewals.
- Provides administrative assistance to ministry, council and committee leaders and staff, as needed.
- Other duties as assigned.
- Minimum High Diploma or equivalent, bachelor's degree in communications, business or related fields is preferred.
- 2-3 years of office experience required.
- Knowledge of Microsoft Office Suites and databases.
- Excellent communications skills both written and oral.
- Familiar with the Catholic faith.
- Effective listeners, responsive and supportive towards parishioners, volunteers, and staff.
- Exhibits good judgment, is highly motivated and self-directed.
Languages
- English
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