Corporate Interview Scheduler
DivIHN
- Bolingbrook, Illinois, United States
- Bolingbrook, Illinois, United States
About
Title: Corporate Interview Scheduler
Location: Bolingbrook, IL (Focus on candidates who are local within a ~50-mile radius of Bolingbrook, IL))
Duration: 6 Months
Local Candidates Only
Must be available to work in CST
Only W2 candidates are eligible for this position. Third-party or C2C candidates will not be considered
About the Role
The Talent Acquisition team plays a critical role in delivering exceptional candidate and hiring manager experiences. We are seeking a highly organized and service-oriented Corporate Interview Scheduler to support our Corporate Recruiting team. This role is responsible for coordinating complex interview logistics, ensuring a seamless and positive experience for candidates, hiring managers, and interview teams.This is a fast-paced,detail-driven role that requires strong communication, adaptability, and a proactive mindset. Scheduler assisting the FTE/TA Team.
Key Responsibilities
- Coordinate and schedule interviews across multiple functions, levels, and time zones (primarily via Microsoft Teams)
- Partner closely with Corporate Recruiters, Hiring Managers, and HR Business Partners to align on interview plans and logistics
- Manage high-volume scheduling with accuracy and efficiency, often balancing competing priorities and last-minute changes
- Serve as the primary point of contact for candidates throughout the interview process, ensuring a best-in-class, high-touch experience
- Prepare and distribute interview confirmations, agendas, and relevant materials to all participants
- Maintain accurate and up-to-date candidate activity and interview details within the applicant tracking system (iCIMS)
- Troubleshoot scheduling conflicts and proactively identify solutions to keep the process moving forward
- Support coordination of panel interviews and debrief sessions
- Ensure compliance with internal processes and data accuracy standards
- Contribute to continuous improvement efforts, identifying opportunities to streamline scheduling workflows and enhance the candidate experience
Qualifications
- 1-3+ years of experience in recruiting coordination, scheduling, HR support, or administrative roles
- Experience working in a fast-paced, high-volume environment
- Strong organizational skills with exceptional attention to detail
- Excellent communication skills, both written and verbal
- Ability to manage multiple priorities and adapt quickly to change
- High level of professionalism and customer service orientation
- Experience with applicant tracking systems (i.e., iCIMS) and scheduling tools preferred
- Proficiency in Microsoft Outlook and Microsoft Teams required
Key Competencies
- Organization & Execution: Manages complex scheduling with precision and follow-through
- Communication: Clear, timely, and professional interactions with all stakeholders
- Customer Focus: Creates a positive, seamless experience for candidates and internal partners
- Problem Solving: Anticipates challenges and proactively resolves scheduling conflicts
- Collaboration: Builds strong partnerships with recruiters, hiring managers, and cross-functional teams
Languages
- English
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