This job offer is no longer available
Office Coordinator
Wikoff Color Corporation
- Grand Prairie, Texas, United States
- Grand Prairie, Texas, United States
About
Role
At Wikoff Color Corporation, we're proud to be employee-owned, which means every team member has a stake in our success. We believe in building a workplace where people feel valued, empowered, and invested in the future.
We are seeking a highly organized and detail-oriented Accounts Receivable/Payroll support our branch operations. This multifaceted role involves managing inventory, processing orders, coordinating with suppliers, and overseeing billing functions. The ideal candidate will be a proactive problem-solver with strong Excel skills, ERP system adaptability, and a collaborative mindset.
Key Responsibilities
Administrative & Office Support
- Respond to customer inquiries via email and telephone in a timely and professional manner
- Enter customer orders accurately as received and forward orders
- Complete warehouse transfers for consignment customers and the Howden Road location as required
- Prepare and process bills of lading for outgoing shipments
- Coordinate and set up shipments from the Suretrack warehouse to customers
- Invoice all shipped orders, run invoice journals, review for errors, and submit invoices
- Create and submit purchase orders to vendors as required
- Receive and confirm purchase orders in the system once materials arrive
- Process accounts payable invoices, apply appropriate GL codes, obtain approval, and submit to Head Office Payables
- Prepare customs documentation for shipments leaving Canada, including Smart Border program requirements
- Monitor inventory levels at the Suretrack warehouse and place replenishment orders as needed
- Assist with semi-annual physical inventory counts
- Perform costing for new products and maintain annual price lists
- Carry out additional duties as assigned by management
Qualifications
• High school diploma or equivalent required; college coursework in accounting or business is a plus
• Minimum of 2 years of experience in administrative, billing, or accounting roles
• Advanced proficiency in Microsoft Excel, including pivot tables, formulas, data validation, and VLOOKUP
• Experience with ERP systems required; ability to quickly learn platforms such as Chempax is essential
• Strong verbal and written communication skills
• Proven ability to manage multiple responsibilities, work independently, and proactively seek guidance when needed
Working Conditions:
- 75% office based; ability to sit for prolonged periods of time.
- 25% standing/walking,climbing, bending, twisting, reaching.
Effort/Physical Demands:
- Constant communication with employees, peer, managers.
- May be required to work outside of normal working hours to meet the needs of production.
Health and Safety Responsibilities:
- Must work in accordance with Health and Safety regulations, Company Rules, Plant Rules, policies and procedures.
- Must use or wear equipment, protective devices, or certain clothing as required by the company.
Benefits:
- Competitive pay and overtime opportunities
- Health, dental, and vision insurance
- Paid time off and holidays
- 401K
- Employee Stock Ownership Plan
- Career development and training opportunities
- Clean, safe, and team-oriented work environment
This position contributes to a quality product by ensuring overall compliance to defined Product Specifications, the Quality Management System, and the Quality Policy. Additionally, this position promotes a safe work environment by complying with the defined Safety rules, GMP and regulations at all times.
This company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.
Languages
- English
Notice for Users
This job was posted by one of our partners. You can view the original job source here.