Facilities Administrator

IrishJobs

Dublin, Dublin, Ireland

Dublin, Dublin, Ireland

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About

Your new role You will join a busy maintenance and facilities team as a Facilities Administrator, supporting the delivery of contract administration services across a diverse client portfolio. This position plays a key role in ensuring maintenance agreements are managed efficiently, kept up to date, and aligned with client requirements. Your responsibilities Prepare and issue planned maintenance contract renewals ahead of expiry dates Review and update contract scope in collaboration with internal stakeholders Coordinate with clients to issue contracts and follow up to secure signed agreements Set up and maintain contract records within internal systems to support scheduling and delivery Track contracts throughout the renewal life cycle, ensuring all data is accurate and up to date Maintain contract trackers, service details, and associated documentation Work closely with operational teams to ensure asset and service information remains current. Update and manage process documentation to ensure compliance and audit readiness Produce regular reports on maintenance activities and contract performance What you'll need to succeed Minimum of 2 years' experience in a similar administrative or coordination role Experience within a construction, engineering, or facilities maintenance environment is advantageous. Strong organisational and time management skills with the ability to manage multiple tasks Ability to work effectively in a fast-paced environment Proficiency in Microsoft Office and experience with maintenance management systems is desirable. Strong communication and interpersonal skills Flexible approach with the ability to adapt to changing priorities and client needs What you'll get in return Opportunity to work within a well-established and growing organisation Exposure to a wide variety of projects and sectors Supportive team environment with opportunities for development Competitive salary and benefits package (dependent on experience) What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Hays Ireland is a trading division of Hays Specialist Recruitment (Ireland) Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be Benefits: Up to €40 000 DOE

TLNT1_IJ

Dublin, Dublin, Ireland

Languages

English

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