Executive and Communication Assistant

IrishJobs

Dublin, Dublin, Ireland

Dublin, Dublin, Ireland

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About

Executive and Communications Assistant Dublin City Centre - Hybrid (3 days onsite) - Permanent Position This is a high-impact opportunity to join a global leader as a Strategic Executive & Communications Assistant. Supporting at the C-Suite level, you will go beyond traditional administrative support to act as a critical connection between leadership and the wider global business. This role is designed for a technically-adept professional who thrives in a fast-paced environment. You will support the head of the company and their deputy with a regular diary management and some travel, requiring a candidate who can "take the wheel" of daily operations while leveraging modern tools such as AI-or SharePoint to enhance executive efficiency and internal messaging. You will gain unparalleled exposure to the inner workings of a global professional firm. Key Responsibilities Provide high-level partnership to the Head and Deputy, balancing diary management with the foresight to prioritise objectives and pre-empt. Lead the development of high-stakes presentation materials for Board and leadership meetings. This includes high-level PowerPoint design, data visualisation and ensuring all communications align with global brand standards. Act as the internal lead for SharePoint architecture for the leadership team - ensuring seamless document management, collaborative workflows and information security. Champion the use of AI tools and emerging technologies to automate routine tasks, summarize complex data and streamline executive reporting. Serve as a sophisticated first point of contact for external partners, global clients and internal departments, ensuring the executives voice is represented professionally across all channels. Manage travel logistics, expense reporting and event coordination. Collaborate with global administrative teams to audit and improve existing procedures, introducing digital efficiencies where possible. Provide senior-level coverage during peak workloads and holidays, maintaining continuity across the leadership suite. Experience/Requirements Minimum 8 years experience in Executive Assistant position, with extensive experience in a global company High-level technical proficiency in MS Office, specifically as a power user of PowerPoint and SharePoint. Proven ability to use emerging technologies to enhance executive productivity. Numerical confidence and the ability to work with and visualise large amounts of data. Excellent interpersonal skills with a talent for high-level professional communication. Proactive, independent, and reliable while demonstrating sound judgment and discretion with confidential information. Fluent in English and comfortable communicating with top management and external stakeholders. Strong problem-solving skills and the ability to adapt to unexpected situations in a fast-paced environment. Remuneration Package Salary Dependent on Experience circa €60,000-€70,000 + full extensive benefits package including a pension plan, medical insurance, bonus and much more. Contact Please hit the apply button below to send your cv. For more information on this position or other Business Support roles contact Paula Smaga directly via email;

TLNT1_IJ

Dublin, Dublin, Ireland

Languages

English

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