Senior Manager Network Planning - EMEA & ASIA

ABOUT MAESA

Maesa is the world's largest independent beauty incubator, housing numerous, fast growing "it" brands within all categories of beauty. We are a high growth global company in the middle of the transition from founder lead to private equity owned. With an incubation flywheel ideating on new global brand launches, Maesa pushes creative and technical boundaries to deliver exceptional performance and establish global staying power. Maesa has a keen focus on marketing and white space analysis, which guides its thinking on marketing existing brands as well as development of new brands through its extremely unique structure. We are vertically integrated globally with in-house marketing, branding, product development/formulation, packaging design/engineering and regulatory. With a focus on modernity and sustainability, we design innovative solutions and make proactive choices to achieve environmental neutrality and consumer wellness. Maesa has mastered "commercializing creativity," making itself a leader in the fundamental revolutionary change in the beauty industry. Headquartered in New York and Paris, with additional offices in Los Angeles, Vienna, Dubai, Hong Kong, and Dongguan, Maesa employs about 400 team members worldwide.

POSITION OVERVIEW

The Sr Manager Network Planning EMEA & Asia has responsibility within both dimensions of the (A)Commercial Operations Planning, and the (B)Pre-Commercialization Operations Planning, integrating the product life cycle into the supply chain operations processes.
(A)For the Commercial Operations Planning dimension:

• The position acts as process and implementation lead, across the different Operations Depts and across other cross functional partners, to develop, establish and implement an effective End-to-End (E2E) integrated Supply Chain Demand to Supply Planning process, with relevant methods, best practices, and tool.
  
• That E2E integrated planning process is embedding the “Network” from Demand planning to Supply planning, interfacing mainly with Commercial group, Supply Chain group, and Finance group, as well as connecting with System and Master Data Management teams for the tool implementation part. To that point, one essential part of the role is linked to the Sales & Operations Process (S&OP) contributing to its effective implementation, and subsequent monthly cycle execution, with an initial focus on the implementation and management of the supply planning process, with the internal stakeholders (mainly SCM and Finance) and the external manufacturing network of Maesa sourcing points (CMO / CPO).
• A key deliverable for this dimension is the demand and supply plan process and capability, generated as the “one reference data” for all functions, containing optimized supply plan which balances order fulfillment with inventory targets, minimize write off risks, and contributes to define relevant inventory strategy for each brand/business model of the entire portfolio. This part pf the role is closely linked to enable the overall S&OP (Sales & Operations Planning) process.
• At the same time and still within (A)Commercial Operations Planning dimension, the Sr Manager Network Planning EMEA & Asia has also tactical responsibility in executing the Demand and Supply Planning monthly cycle duties, for a specific range of suppliers / brands / products. The outcome will be translating the commercial demand input into relevant supply planning for materials, semi/finished, and finished goods, as well as associated inventory management projection and analysis. The tactical responsibility continues up to the order placement and follow up on material and product supply, including transactional relating to it into company systems.
• The role will also be in charge of implementing a “scrap risk” process including associated analytics and corrective and proactive action plan, eventually embedded within the S&OP process.

(B)

• For the Pre-Commercialization Operations Planning: the role acts as lead to review and optimize the process and coordination between Operations and other Functions/Depts involved in the product creation and commercialization project management.
  An essential part of that dimension is to set up visibility and process mapping for the E2E product life cycle activities, key milestones, and the relevant involvement of each Operations function within product creation and pre commercialization phases.
  The outcome will generate mapping, process flow and cross functional alignment on RACI for necessary inputs and activities for Pre-Commercialization. The role will be responsible to review roles and responsibilities, and establish a cross functional relevant RACI, although each function is remining accountable and responsible for their respective inputs, duties, activities and deliverables through product pre commercialization.

On both (A) and (B) dimensions, the role is operating intensively on cross-functional collaboration and coordination with various internal stakeholders at operational and management level (such as Innovation, Sales, Marketing, Supply Chain Planning colleagues, QA, RA, R&D, Finance, Procurement, etc.), as well as external parties (such as Material suppliers, CMO’s, Customers, 3PL’s, etc.).

There is a strong System integration perspective for the Network Planning projects, Process, and activities, with the company ERP’s and associated applications.

The position requires being ready to manage complex situations through collaborative efforts with other functions, and with hands- on and solution-oriented approach, demonstrating a good balance of situational analysis thinking, and effective, methodic, and rigorous tactical execution.

MAESA’S CORE VALUES:

• COLLABORATION: Creating and fostering a welcoming environment for employees, partners, ideas, approaches, and endeavors — all through a spirit of warmth and inclusivity.
• CURIOSITY: Inquisitive by nature and willingness to see different perspectives, being solutions-oriented while embracing new challenges, and learning along the way.
• GAME-CHANGING: Being proactive in identifying new opportunities for growth and improvement and having the courage to pursue new ideas and solutions, within a culture of agility and adaptability.
• CREATIVITY: Contributing to a culture that is dynamic, innovative, and forward-thinking, and that encourages leaning into creative potential and experimentation in order
  to drive growth and successful outcomes.
• DISCIPLINE: Embracing focused, systematic, and goal-oriented behaviors with a disciplined and structured approach to create powerful outcomes.

REMARK
This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor. Pay may vary based on skills, experience, and/or location.

KEY RESPONSIBILITIES

1. Implement Demand & Supply Planning process within Operations and with cross functional partners. Act as process implementation lead reference expert resource to the Operations team, and more specifically Supply Chain planner team.
2. Through Demand & Supply Planning function implementation, contribute to achieve On Time in Full delivery to customers, and inventory plan (Value and MOH), setting safety stock levels as per identified targets, identifying and managing supply constraint and reconciliation (i.e. actual vs. plan), and identifying opportunity / implementing action for inventory optimization and scrap risk reduction.
3. Demand planning and Supply Planning : translating commercial demand input (firm order and forecast) into supply planning for finished goods, integrating and considering planning parameters relating to contract manufacturing organizations suppliers (CMO’s), Maesa inventory strategy, and other internal or external factors influencing optimal supply plan generation.
4. Process finished product order management to CMO’s, aligned with supply plan, S&OP, and either make to order or built to stock business model, (as applicable).
5. Material requirement Planning (MRP): perform requirement plan for raw materials, components, and all materials required to ensure manufacturing and supply plan for finished goods.
6. Process raw materials and components orders, in alignment with MRP, and considering other key parameters such as supply lead times, inventory on hand as on order, and MOQ (Minimum Order Quantity).
7. Follow up materials and product orders, ensuring robust execution of all duties linked to the process, such as inbound and reception confirmation, order update if/as relevant, or delivery confirmation, including related documentation and systems transactional requirements.
8. Coordination and follow up of the material and components supply to CMO’s, aligned with defined supply plan and finished product manufacturing schedule. Control and follow up of manufacturing plan with CMO’s, to ensure finished product delivery dates agreed and confirmed to customers.
9. Suivi de la libération QA des produits et coordination entre les différents depts (QA, ADV), en cas de gestion de changement ou déviations
10. Operate the transactional in company ERP, reflecting physical operations and inventory generation into the system, (e.g. order management, stock creation, stock movements, assembly step, or finished goods stock generation for example).
11. Perform hand over and transition of finished product management to Customer Service & Logistics Dept., when reaching touch point with shipment preparation for distribution to customer.
12. Inventory management and projections, for supply planning cycle update, as well as for optimal inventory management and working capital optimization, including risk management of obsolescence and excess stock.
13. Invoicing management and payment coordination with Finance Dept.
14. Scrap Risk Management process: implement an effective monthly scarp risk analysis and risk mitigation process, enabling detection of obsolescence and excess stock, and risk mitigation through effective reactive and proactive action plan.
15. Act as planning point of contact and supply chain actor within the Innovation and New Product Introduction process.
16. Participate and contribute to project meetings, either on new products or existing commercial brand/products.
17. Act as specialist for planning parameters.
18. Risk and Escalation: Identify potential risks and elaborate contingency plans as appropriate, communicating progress and deviations against project or commercial delivery plan. Escalate issues in terms of shortage and recommend mitigation.

QUALIFICATIONS AND REQUIREMENTS

• Bachelor's degree in relevant field, and/or other equivalent education certification.
• APICS and/or other Supply Chain certification are an asset
• French and English written and spoken
• Any other European language is an asset, specifically German.
• Over 10 years of relevant experience in Supply Chain Planning operations (Demand and Supply), either in the dermo cosmetic industry and services, or in other sector with relevant transferable experience.
• Robust understanding and demonstrated expertise and experience in defining, implementing, and executing demand and supply planning capability and tool, for various range of product life cycles and business models (make to order, make to stock, full service, E2E owned supply, etc), including manufacturing and inventory constraints and optimization.
• Strong experience operating in external manufacturing and CMO’s supply base environment.
• Proven experience being a strong and resilient change agent, through S&OP process implementation as catalyst for change and/or other transformation projects, as well as demonstrating operational excellence and continuous improvement mindset and methods.
• Solid and demonstrated experience in process supply orders and following up on manufacturing plan and deliverables with CMO’s, bringing the efficient balance between consideration and optimization according to manufacturing constraints, and at the same time keep suppliers’ accountability for delivering on time, in full, and according to plan
• Proficiency in Microsoft Excel specifically and overall office pack.
• Robust understanding of ERP functionalities, and specific experience to data sources linked to Demand, Supply, Ordering and Inventory management activities and transactions.
• Advanced skills in data analysis, utilizing MS Excel is an asset
• Intercultural experience and ability to act in a complex and rapidly changing business environment, in launch or life cycle change management context.
• Adaptability & agility.
• Capable to work in a very dynamic and changing environment, with a combination of contributing to ongoing process mapping and stabilization, and ability to quick reaction to unplanned changes to make short term operation successful.
• Methodic and Rigorous: capable of being robustly structured in applying processes. Be organized, autonomous and also able to identify when to validate or verify an element with management.
• Collaboration: ability to collaborate effectively and cross functionally:-
  • Internally, across multiple departments, such as NPD, Sales, Marketing, Finance, Operations functions, and Systems and MDM
• Externally: with components suppliers, CMO’s, 3PL’s service providers and Customers.
• Communication skills and good practices.
• Ability and agility to manage internal and external stakeholders’ communication to clarify and coordinate output relevant to processes and objectives
• Pragmatic and Solution oriented.
• Used to operate with that mindset in day-to-day, as well as in perspective of risk management and potential crisis management situation
• Learn and be ready to manage complex situations through collaborative effort, with good balance of strategical thinking and tactical approach with prioritization on tasks under dynamic business and market environment.

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