Assistant Director, Design and Construction

Job DescriptionJob Description

General Description

The City University of New York (CUNY) has embarked on a multi-billion dollar and multi-year capital design and construction program at its 25 campuses. The Assistant Directors, as members of the management team in the Office of Facilities Planning, Construction, and Management (FPCM), play a vital role in the successful implementation of this program. The Assistant Director (AD) has primary responsibility for the development and implementation of capitally funded construction projects including the design and construction of new buildings, renovation projects, infrastructure projects, energy performance projects, repair projects, and capital maintenance projects at CUNY campuses.

Exercising independent initiative and judgment and working under the general direction of the Executive Director, the AD has wide latitude in

the implementation of his/her assigned capital programs. The AD works collaboratively with numerous stakeholders including college, university, governmental, and regulatory agency representatives, as well as consultant and construction teams, to successfully manage the projects to provide quality facilities, on time and on budget, that serve CUNY students, faculty, and staff.

Salary commensurate with experience and qualifications. Posting is open until filled.

Other Duties

Be in control of all projects under your responsibility and lead and drive completion on time and within budget

Lead your team to meet the productivity targets and completion rates of the annual construction program

Identify and manage project dependencies and critical paths

Develop conceptual plans and budgets for facilities projects to support the fiscal decision-making process

Develop best practices for project execution and management

Develop and maintain project budgets

Draft and submit budget proposals and recommend subsequent budget changes

Plan, organize, manage, and participate in the selection process of architectural/engineering consultants, CMs, and contractors.

Participate in consideration of and recommend consultant fees

Plan, assign, and review the work of supervised project managers and other staff

Prepare cost estimates and schedules for all capital projects such as new construction, rehabilitation, infrastructure, energy performance, remodeling, mechanical/electrical/plumbing, fire protection, or repair projects

Ensure and supervise the preparation of construction documents and their compliance with the project program and budget for all

Oversee the work of consultants, CMs, and contractors

Work with the project managers to assemble bid documents and ensure an adequate bidding process

Schedule project scope development, design, and bidding timing to coincide with Board meetings

Prepare Project Board Resolutions for Board approvals

Review bid submissions, analyze the bids, and provide timely recommendations

Ensure all City and State project authorizations and budget approvals are in place before bidding on the projects

Ensure project managers are frequently updating the CUNY Project Management System on the status of the projects concerning financial information, project schedule, and progress reports

Ensure that all required information including State and City budget authorizations, bid results, total project cost, design and construction schedules, the low bidder qualification result, and project financial risk analysis are available before seeking approvals from CUNY and City University Construction Fund (CUCF) Board of Trustees

Direct and supervise project managers and staff to ensure proper working relationships and interface with City and State agencies and departments responsible for accomplishing a successful project

Establish and direct all activities required for project completion and assign them to the project managers

Alert the Executive Director or other appropriate executive to critical situations and make recommendations

Exercise proper judgment as required

Prepare regular project management

Keep the Executive Director informed on the progress, status, and appropriate details of all projects

Responsible for turnkey delivery of all CUNY-managed design and construction projects from inception through, which includes conventional and CM at-risk projects

Responsible for handling planning, budgeting, and making key decisions to ensure that construction projects conform to the proposed budget and are completed on time

Attend and proactively participate in construction meetings to communicate with project managers, project management team, campus facility staff, and other parties involved in the construction project to discuss budgets, plans, and goals

Manage changes in project scope, identify potential crises, and devise contingency plans

Negotiate contracts, which involves negotiating contracts with vendors and other professionals, and renegotiating contracts with contractors and subcontractors when changes occur

Review, negotiate, and approve change orders with the CM and contractors and ensure fair value for the university.

Review and approve payment certificates to contractors and consultants

Develop a comprehensive understanding of project strategy and commitments including financial goals, scheduling, logistics, phasing, milestones, and inspections

Ensure assigned job site operations follow design/specifications and lead and drive completion on schedule, within budget, and to quality standards

Demonstrate and maintain an effective and open dialogue with the project team regarding changes in work, job conditions, contractor relations, and any deviation in the direction of the project

Monitor and facilitate the resolution of construction contract disputes and claims

Assist colleges in identifying capital construction and facilities needs to meet their academic Interface with senior college administration throughout all phases of project development

Minimum Qualifications

A bachelor’s degree in engineering, architecture, or construction-related curriculum

5+ years of design and construction management experience as a senior project manager is required

Experience in project management methodologies, planning, cost control, construction economics, cost life cycle analyses, and financial management

Understanding of building components and construction

Knowledge of related legislation, regulations, NYC and NY State codes, and Board policies, procedures, and collective agreements

Qualifications

Master’s degree in Engineering, Architecture, or Construction Project Management

NY State Professional Engineering License or NY State Architecture License

PMP Certification

Experience with NY State and/or New York City agencies and their regulations. Experience with New York State and/or New York City Design and Construction Projects

Demonstrated leadership and managerial skills with the ability to lead and manage teams and use strategic and tactical judgment to make decisions and handle various situations

Strong technical and analytical skills

Strong leadership skills to lead project teams

Proven ability to promote equitable practices that value inclusiveness and

Computer skills, including email, spreadsheets, databases, project management, and presentation packages

Core Competencies

Excellent written and verbal communication

Ability to work on multiple design and construction projects at one time

Excellent organizational skills and the ability to multi-task

Ability to work under pressure and to meet multiple deadlines

Ability to prioritize competing work

Self and team motivator

Ability to be a team player

Ability to set project priorities and adjust implementation strategies

Ability to work effectively with staff, associates, and internal and external constituents

Knowledgeable of capital and operating budgets

Alert and observant and looking for ways to improve processes

Out-of-the-box thinker, creative, inventive, and adaptable to situations

Company DescriptionThe Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental anCompany DescriptionThe Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).\r\n\r\nRFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental an