CCS Legal Secretary

Job Summary:

We are seeking a highly skilled CCS Legal Secretary to provide administrative and legal support in our prestigious law firm. This role offers a dynamic work environment within the real estate and entertainment law sectors, supporting partners and associates.

Key Responsibilities:

• Legal & Administrative Support: Provide administrative and legal support for 2-3 partners and associates in a team-oriented environment.
• Document Management: Prepare complex legal documents, correspondence, and filings with the appropriate court or agency.
• Billing & Expense Reports: Coordinate and support billing tasks, including time entry, expense reporting, and client bill editing/reviewing.
• Travel Coordination: Arrange travel accommodations and itineraries for attorneys and team members as needed.
• Client Coordination: Assist in client presentations, meetings, and managing administrative projects related to client service.
• Cross-Department Collaboration: Work closely with Firm resources to delegate tasks and ensure timely project completion.
• Prioritize & Manage Deadlines: Prioritize and manage competing demands and tight deadlines in a fast-paced environment while maintaining high levels of accuracy.
• Team Collaboration: Maintain a consistent physical presence in the office to facilitate an interactive and collaborative environment.
• Overtime: Be available to work overtime as required to meet firm needs.

Requirements:

• Advanced Organizational Skills: Highly organized with the ability to prioritize, coordinate, and delegate tasks effectively.
• Document Editing & Management: Expert proficiency in MS Word and document editing/comparison applications.
• Communication: Excellent written and oral communication skills, with the ability to meet deadlines and handle confidential information.
• Legal Billing & Timekeeping: In-depth knowledge of legal billing practices, including time entry, expense processing, and client billing.
• Technical Proficiency: Advanced proficiency in MS Excel, MS Outlook, MS PowerPoint, and web-based conference/web-sharing tools.
• Court & Agency Procedures: Strong knowledge of relevant jurisdictional/court/agency processes and procedures.
• Collaboration & Coordination: Proven ability to collaborate effectively with other firm-wide departments and resolve conflicts to deliver quality results.

Qualifications:

• Bachelor's degree (preferred)
• At least 4 years of legal secretarial experience or relevant legal experience (required)
• Experience in real estate or entertainment law (preferred)
• Proficiency in eFiling, billing, and travel coordination (required)

Our Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match.

Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas.

We place candidates leveraging direct hire, contract-to-hire, contingent, and Smart Hire modalities.