Packaging Systems & Documentation Specialist

Job Description

Description

Job Summary

The Packaging Systems & Documentation Specialist will provide foundational administrative and documentation support to the Packaging Engineering department within a food manufacturing environment. This role is responsible for accurate data entry, organization, and maintenance of packaging specifications and standards.

Packaging Specification Management

- Enter and update packaging specification data within approved databases and document control systems.

- Verify basic information by referencing engineering drawings, supplier documents, and internal standards under the guidance of Packaging Engineers.

- Assist in preparing and formatting technical documents related to packaging materials and components.

Packaging Standards Administration

- Maintain organized records of packaging standards, ensuring documents are properly filed and version‑controlled.

- Support revision tracking and assist with routing documents for review and approval.

- Distribute updated standards to relevant departments following established communication protocols.

Clerical and Administrative Support

- Organize digital files and maintain documentation in accordance with food industry record‑keeping requirements.

- Prepare simple reports, logs, and summaries related to packaging documentation activities.

- Schedule meetings, prepare agendas, and record minutes as needed.

- Assist with general administrative tasks, including document formatting, template updates, and data accuracy initiatives.

Minimum Job Requirements

- High school diploma or equivalent; additional coursework or training in business administration, technical fields, or related areas is beneficial.

- Strong attention to detail and accuracy in data entry.

- Proficiency with Microsoft Office applications (Excel, Word, Outlook).

- Ability to learn new software tools and follow structured procedures.

- Effective written and verbal communication skills.

- Strong organizational skills and the ability to manage routine tasks reliably.

Skills

Data entry

Top Skills Details

Data entry

Additional Skills & Qualifications

Preferred (

- Experience in a clerical, administrative, or document‑handling role.

- Exposure to food manufacturing, packaging, or consumer packaged goods environments.

- Familiarity with document management systems, PLM/ERP platforms, or quality management systems.

- Basic understanding of packaging materials or technical documentation.

Core Competencies

- Accuracy and attention to detail

- Professionalism and confidentiality

- Organizational discipline

- Willingness to learn and follow established processes

- Effective communication

- Ability to collaborate with technical and cross‑functional teams

Experience Level

Intermediate Level

This is a Contract position based out of Sacramento, CA.

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending