Personal Assistant

Our client seeking a full-time personal assistant to manage day-to-day personal logistics with a high degree of trust and autonomy for a tech entrepreneur and their family. You’ll handle household coordination, payments, travel, scheduling, and errands. You’ll be the coordination bridge between a HNWI personal needs, family priorities, and responsibilities at multiple organizations.

Responsibilities :

• Coordinate household needs, payments, and errands for multiple properties.
• Manage travel plans, calendars, and personal and family schedules.
• Review credit card statements and pay personal bills.
• Support elderly parents through coordination of services and daily in person check-ins.
• Set up trackers for all personal items that include passports, car maintenance, insurance and benefits claims, tax prep and investment coordination.
• Oversee personal projects, ensuring professionals (accountants, lawyers) stay on task.
• Manage the schedule of the household for maintenance (winter tires, semi-annual HVAC inspections, etc.)
• Build a schedule of proactive maintenance for properties that include HVAC Inspections, gardening contracts, and coordination of trades.
• Work collaboratively with household staff (childcare providers, cleaners), collecting hours and running payroll.
• Occasionally coordinate small events.

Qualifications:

• Previous personal assistant experience with HNWI, executives, entrepreneurs, or families.
• Strong organizational skills, proactive follow-up, and independent decision-making.
• Valid driver’s license with access to a car- daily onsite visit in west end location.
• Adaptability to a dynamic working style, balancing high standards with a passion for learning.

TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process