Office Administrator

OUR COMPANY

PWO Canada is a Tier 1 and Tier 2 supplier for auto manufacturers globally. We are one of five subsidiaries in the PWO AG Group, manufacturing lightweight metal components for the automotive industry.

PURPOSE OF POSITION

The purpose of the Office Administrator is to ensure smooth daily office operations and provide reliable administrative support across the organization. This role serves as a central point of contact for employees, visitors, and external partners, managing reception duties, office supplies, company assets, and coordinating meetings, events, and travel when needed.

Additionally, the position supports managers and executives with administrative tasks, maintains internal communication and corporate design standards, and assists with financial, ESG, insurance, and audit-related reporting.

NATURE AND SCOPE OF POSITION

This position works closely with all internal departments by coordinating office operations, supporting managers and executives with administrative tasks, and providing data for HR, Controlling, PU, SA, and headquarters reporting. The role interacts daily with employees across the organization to manage reception, office supplies, company assets, and internal communications.

Externally, the position communicates with visitors, suppliers, service providers, insurance partners, mobile phone vendors, and event or travel partners. It serves as a professional representative of the company, ensuring smooth coordination of services, deliveries, and administrative processes.

QUALIFICATIONS

• A College Diploma or Bachelor Degree in Business Administration or a similar field of study.
• The position requires solid knowledge of office administration, scheduling, and operational coordination. Strong organizational, multitasking, and time‑management abilities are essential. Proficiency in MS Office and comfort working with data, basic reporting, and company devices are important for daily tasks. The position also requires the ability to support executives with presentations, written communications, and occasional travel arrangements, as well as a basic understanding of financial processes, ESG data, insurance topics, and audit support.
• The position requires clear and professional communication with employees, executives, visitors, and external partners. Strong written communication skills are needed for preparing internal announcements and memos. Effective cross‑department collaboration and a service‑oriented approach are essential. The ability to maintain confidentiality and handle sensitive information with discretion is also a key requirement.
• The ideal candidate will have at least 3-5 years’ experience in an similar role, preferably within an automotive manufacturing environment.

RESPONSIBILITIES

• Reception: greeting visitors, maintaining visitor log, phone list, company calendar, appointments, meeting rooms, company car, access badges, keys, and office security procedure
• Office and kitchen supplies: order, track, physically receive and stock
• Order business cards, company apparel, and other items as required
• First Aid certified
• Point of contact between departments and external partners
• Coordinate company events, meetings and team activities
• Support executives and managers with administrative tasks
• Draft internal communications, memos, and announcements
• Prepare Power Point presentation if required
• Responsible for communicating, implementing and maintaining Corporate Design guidelines
• Prepare LinkedIn Posts in compliance with PWO AG SoMe
• Make travel arrangements, when required
• Manage company mobile phones, company business car, and company insurance
• Manager company business car
• Assist PU, SA, HR, CO with requested financial information
• Provide data for ESG related reporting
• Support financial auditors
• Selected statistical, bank or other internal reporting including reporting to headquarter
• Performs work in a conscientious, accurate, business-like and courteous manner.
• Efficient use of electronic data collection software.
• Performs all duties within the 5S standards.
• Follows and performs to the processes and instructions outlined in the Process House that are applicable to the department.
• Compliance to all company HR policies and procedures.
• Responsible for working safely, complying with safety policies and procedures, and wearing personal protective equipment (PPE) required in the designated areas as per company policy.
• Responsible for working safely and keeping a safe work area for themselves and fellow employees. Reporting any unsafe working conditions, practices, and work-related injuries immediately to his/her Manager.
• Any other job-related duties characteristic to the position, as may be assigned from time to time by the Manager and management team

Salary Band: CA$55,000.00 - CA$60,000.00 per year

PWO Canada INC. values diversity in our workforce, as well as in our customers, suppliers, and others. We provide equal employment opportunities for all applicants and employees and do not discriminate on the basis of race, ancestry, place of origin, color, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, a record of offenses, marital status, family status, disability or any other characteristic protected by local law.

PWO Canada INC. welcomes and encourages applications from everyone. Accommodations may available upon request for candidates taking part in all aspects of the selection process. If you would like to request a specific accommodation because of a disability or a medical need, please advise the Recruiter or Human Resources Associate when you are selected to participate in the recruitment process.