Store Development Coordinator

Department: Property

Work Type: Permanent – Full-time

Location: Vancouver, BC

Salary: $50,000 - $60,000

The Company

JD Sports is a sports-fashion retail company with the incentive to inspire the emerging generation of globally minded consumers through a connection to the universal culture of sport, music and fashion. Established in 1981, the JD Group is a leading global omnichannel retailer of Sports, Fashion, and Outdoor brands. With our retail stores expanding and evolving throughout Canada, The Group is continuously finding and developing talent that adds to the inclusive and diverse work culture. JD continuously and successfully sets the global standard for retail experience best through the unique delivery of the world’s most authentic brands to the market. Our commitment to showcasing brands in a premium environment and stores remain a key part of the JD strategy.

Position Overview

The Store Development Coordinator supports the full lifecycle of store development across the JDSF Retail Canada portfolio, including Real Estate Planning, Lease Administration, Design, Construction, Procurement and Facilities. This role is responsible for organizing development workflows, maintaining lease compliance, financial tracking, supporting construction execution, and ensuring accurate documentation across all projects. The position requires strong organizational skills, financial awareness, attention to detail and the ability to coordinate internal and external stakeholders in a fast-paced customer-focused environment.

Key Responsibilities

Store Development & Construction Coordination

• Support Department Managers in new store openings, relocations, renewals, and renovations
• Assist in reviewing CapEx submissions and tracking budgets
• Coordinate and document supplemental instructions and contract updates
• Organize progress meetings, prepare minutes, and track action items
• Maintain and distribute schedules and approval logs
• Review drawings and specifications for accuracy and completeness
• Prepare and manage digital project file systems for landlords and consultants

Lease Administration & Portfolio Support

• Maintain complete and accurate lease files (leases, amendments, renewals, and communicate tenant issues)
• Abstract lease documents and update lease summary schedules
• Track critical dates (expiry, renewals, rent reviews, notice periods, break options)
• Coordinate landlord consent requests (assignments, alterations, approvals)
• Ensure compliance with lease obligations, including insurance and reporting requirements
• Support lease negotiations with historical information, maintaining Store Development data room

Financial & Cost Coordination

• Coordinate rent, CAM, operating costs, and additional rent payments with Finance
• Review landlord rent statements and reconcile discrepancies
• Track allowances, security deposits, letters of credit, and statutory declaration preparation.
• Support lifecycle billing accuracy for store development

Documentation, Systems & Reporting

• Maintain accurate records in Smartsheet, Monday, Lucernex and internal drives
• Produce portfolio reports, including lease expiry schedules, rent rolls, and CapEx trackers
• Create dashboards and tracking tools to improve transparency and reporting
• Support internal audit processes related to lease and project documentation
• Identify and implement process improvements to enhance efficiency

Cross-Functional Coordination

• Collaborate with our local, regional and international teams as required
• Serve as an administrative liaison for the department
• Ensure invoices and documentation are processed efficiently across the full project lifecycle
• Assist with special projects and strategic Store Development initiatives

Qualifications

• 1-2 years of experience in retail property, lease administration, construction coordination, or commercial real estate
• Experience in retail and or hospitality preferred (Customer Centric)
• An understanding of commercial lease structures and terminology
• Ability to read and interpret construction drawings
• Intermediate to advanced proficiency in Microsoft Excel
• Experience with lease or project management systems (Lucernex, Smartsheet, Mondays, ClickUp preferred)
• Strong organizational and deadline management skills
• Clear and professional written and verbal communication
• High attention to detail and financial accuracy

Key Competencies

• Strong analytical and financial awareness
• Excellent prioritization and multitasking ability
• Proactive problem-solving mindset
• Ability to manage confidential information
• Collaborative and cross-functional team player
• Adaptable in a fast-paced retail environment