Event Coordinator

My Catering Group is a dynamic, multi-faceted catering company with a growing presence across some of the National Capital Region's most iconic venues; including the Museum of History, the Museum of Nature, the Canadian War Museum, and Vignoble de Chelsea, as well as other prestigious venues across the NCR. As we continue to expand, we're looking for an enthusiastic Event Coordinator to join our team and help us deliver exceptional experiences across the city.

About the Role

This posting is for an existing vacancy. As an Event Coordinator, you'll be at the heart of our events from the early planning stages right through to flawless execution. You'll work behind the scenes and on the floor, managing staff, coordinating logistics, and ensuring every client experience exceeds expectations.

What You'll Do

• Plan and coordinate all event logistics, including rentals, timelines, and operational binders
• Serve as the primary client liaison: conducting site visits, anticipating needs, and maintaining strong relationships
• Lead and delegate on-site staff to ensure seamless event execution
• Manage rental accuracy, vendor coordination, and real-time problem-solving on event day

What We're Looking For

• Proven experience in event coordination and on-site management
• Relevant education or training in hospitality or event planning
• Proficiency in G Suite and Caterease (or similar event planning software)
• Strong organizational, time management, and people management skills
• Sharp problem-solving ability and meticulous attention to detail
• Excellent verbal and written communication skills
• Bilingual in French and English (asset)

Compensation: Starting annual salary $52,000-$58,000

A Note on Our Hiring Process We do not use artificial intelligence (AI) tools to screen or evaluate applicants. All applications are reviewed by a member of our team. We are committed to notifying all interviewed candidates of our hiring decision.

Why Join Us?

You'll be part of a passionate, close-knit team operating at some of the NCR's most prestigious cultural venues, with the variety and energy that comes from events all across the city and region. If you thrive in fast-paced environments and love bringing exceptional events to life, we'd love to hear from you.