Mechanical Estimator

Company Overview

Yorktowne Air Inc. is a Local 787 Union mechanical contractor specializing in HVAC/R, retrofit, and building performance solutions for commercial, industrial, and institutional clients across the GTA and Ontario.

For over 25 years, we have delivered high-performance mechanical solutions across multi-residential, retirement homes, corporate offices, food processing facilities, commercial plazas, and institutional buildings. As we continue expanding into full-scope mechanical services and energy optimization, we are building a high-performance estimating team that drives profitable, strategic growth.

Why Join Yorktowne Air?

·       Be part of a fast-growing mechanical contractor scaling into larger commercial and institutional projects

·       Work directly with leadership on strategic bids and project pursuit decisions

·       Exposure to service retrofits, capital replacements, tenant fit-outs, and performance-driven upgrades

·       Opportunity to grow into Senior Estimator or Pre-Construction Manager

·       High-impact role in a nimble, entrepreneurial organization

Position Overview

Yorktowne Air is seeking a detail-oriented and commercially astute Mechanical Estimator with minimum 3–5+ years of experience in commercial or industrial HVAC/mechanical construction.

You will be responsible for preparing accurate, competitive, and strategic estimates that result in awarded contracts.

Beyond takeoffs, this position requires strong judgment, risk identification, subcontractor coordination, and the ability to align estimating strategy with operational capacity and long-term client relationships.

This role offers direct exposure to leadership and the opportunity to help shape the future of Yorktowne’s retrofit estimating strategy.

This is a hybrid position, with a combination of in-office collaboration and remote flexibility based on project demands and team requirements.

Key Responsibilities

Estimating & Tendering

• Perform detailed quantity takeoffs from drawings and specifications
• Prepare complete cost estimates including labour, material, equipment, subcontractor pricing, and general conditions
• Utilize estimating software and Excel-based costing models
• Analyze incomplete drawings and apply experience-based judgment to fill scope gaps
• Develop detailed labour breakdowns aligned with union rates and project type
• Review and interpret specifications, addenda, and bid documents
• Ensure all bid requirements and submission criteria are met
• Typical project values range from $50K to $3M across retrofit, tenant fit-out, and base-building mechanical scopes.

Strategic Bid Development

• Identify bid opportunities and present them to the team
• Participate in go/no-go decision discussions
• Identify risks, exclusions, and value engineering opportunities
• Assist in developing win strategies for targeted pursuits
• Review competitor landscape and market conditions

Collaboration & Project Handoff

• Attend site visits, pre-bid meetings, and post-bid reviews
• Participate in turnover meetings with Project Managers and Operations
• Support budget development for awarded projects
• Contribute to historical cost database and lessons learned tracking

Supplier & Subcontractor Relations

• Build and maintain strong relationships with vendors and sub-trades
• Secure competitive and compliant pricing
• Evaluate subcontractor scope completeness and risk exposure

Core Qualifications & Must-Haves

We are seeking a mechanically strong, commercially disciplined estimator who brings technical expertise, sound judgment, and a high level of accountability.

Education & Experience

• Minimum 3–5+ years of Mechanical Estimating experience within commercial or industrial construction
• Post-secondary diploma or degree in Mechanical Engineering Technology, Construction Technology, or a related field
• Practical experience within a mechanical contracting environment, with strong exposure to HVAC systems and construction processes
• Experience organizing, preparing, and submitting detailed cost estimates and proposals

Technical Competencies

• Proven ability to prepare accurate, comprehensive cost estimates including labour, material, equipment, and subcontractor pricing
• Strong understanding of mechanical specifications, construction methodologies, and industry standards
• Ability to interpret construction drawings, specifications, contracts, and associated documentation with precision
• Working knowledge of cost coding systems and work breakdown structures
• Strong mathematical aptitude with accurate quantity take-offs and cost extensions
• Proficiency in Microsoft Office (Excel, Word, Outlook, Teams, PowerPoint)
• Experience with computerized estimating systems (e.g., AutoBid Mechanical or similar platforms)
• Exposure to plumbing estimating is considered an asset, as Yorktowne continues to expand into full-scope mechanical services.
• Experience with Field Boss is considered an asset.

Professional Strengths

• Excellent organizational skills with the ability to manage multiple bids simultaneously
• Strong written and verbal communication skills
• Effective decision-making and problem-solving ability
• Team-oriented mindset with the ability to collaborate across departments
• Self-motivated, accountable, and driven to continuously improve
• Ability to perform under deadline pressure in a fast-paced environment

Compensation & Benefits

• Competitive base salary ($75,000 - $100,000 depending on experience)
• Performance based bonus opportunities
• Health and dental benefits
• RRSP contribution program
• Paid vacation and personal days
• Professional development and training opportunities
• Long-term career advancement path

Who This Role Is Ideal For

• A mid-level estimator looking to take ownership, and be a part of a larger vision
• Someone who wants exposure to leadership and strategic decision-making
• A technically strong professional who understands both numbers and field realities
• An estimator ready to grow with a company that is forward thinking

What Success Looks Like in This Role

Within 12 months, you will:

• Lead pricing strategy on key commercial pursuits
• Improve estimate accuracy and protect margin
• Contribute to backlog growth aligned with company targets
• Strengthen supplier relationships to secure competitive pricing
• Become a trusted advisor to Operations

Our Values

• Trust: We deliver on our commitments.
• Integrity: We operate with transparency and honesty.
• Respect: We foster collaboration and professionalism.
• Accountability: We own our results.
• Teamwork: We win together.

Diversity, Equity & Inclusion at Yorktowne Air Inc.

At Yorktowne Air, we are committed to fostering a workplace where diversity is valued, inclusion is intentional, and every team member has the opportunity to succeed. We believe that diverse perspectives strengthen our organization, enhance collaboration, and drive better outcomes for our clients and communities.

We actively work to create an equitable environment that removes barriers and supports individuals from all backgrounds, including women, Indigenous peoples, Black and racialized individuals, 2SLGBTQIA+ communities, persons with disabilities, and newcomers to Canada. We welcome applicants of all identities, experiences, and abilities and are committed to maintaining a respectful, barrier-free hiring process.

If you require accommodation at any stage of the recruitment process, please contact us at so appropriate arrangements can be made.

We appreciate the interest of all applicants; however, only those selected for an interview will be contacted.