Administrative Assistant

Productivity Inc

Minneapolis, Minnesota, United States

Minneapolis, Minnesota, United States

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About

Administrative Assistant Full-Time • Onsite Only Productivity Inc. is a leading distributor of CNC machine tools and automation solutions, supporting manufacturers across the Midwest and Rocky Mountain regions. Our Service communicate pricing and delivery details. Investigate open purchase orders. Work directly with vendors and customers to manage credits, vouchers, and part core returns. Prepare clear, detailed reports as requested. Ensure inspection equipment is submitted for calibration and maintain certification records. Follow up with vendors on credits for part returns from MN. Enter new machines into the Service Order Entry side of P21 software. Manage the warranty allowance allocated to Service dept machines. Enter EOS information into Monday.com software. Keep up-to-date records on fleet vehicles. Book travel arrangements. Serve as daily backup for service phones and service parts order entry. Proactively give out bill codes on Haas machines when paid. Other misc admin duties. Requirements 2+ years of general office or administrative experience. Strong proficiency with Excel (sorting, filtering, lookups—bonus points for pivot tables). Excellent phone and communication skills; ability to interact confidently and professionally with customers, vendors, and team members. Sharp attention to detail, accuracy, and follow-through. Self-directed work style—comfortable owning your workload and running with tasks. 10-key and alpha-numeric typing skills. Machine tool or manufacturing experience helpful but not required. This is an on-site position—daily in-office presence is required. Why this job? $24.00-26.00/hour depending on relevant experience

Minneapolis, Minnesota, United States

Languages

English

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