Administrative AssistantPort to Port Immigration Services Inc. • Halifax, Nova Scotia, Canada
Administrative Assistant
Port to Port Immigration Services Inc.
- Halifax, Nova Scotia, Canada
- Halifax, Nova Scotia, Canada
About
Administrative Assistant - Immigration Consultancy Office
Position Summary: Provide comprehensive administrative support to immigration consultants and staff while managing client communications and case documentation in a fast-paced immigration consultancy practice.
Key Responsibilities:
Implement and use CRM work flows
Prepare and organize supporting documentation
Maintain case files and tracking systems, ensuring all deadlines and priority dates are monitored
Serve as primary client contact for case status updates and document collection
Schedule appointments, interviews, and consultations with clients
Maintain consultant calendars
Coordinate with companies regarding case inquiries and follow-ups
Ensure compliance with all filing procedures and documentation requirements
Required Qualifications:
College diploma or equivalent (Associate's or Bachelor's degree preferred)
1-2 years of administrative experience, preferably in an immigration or legal setting
Strong attention to detail and organizational skills
Proficiency in MS Office and case management software
Excellent written and verbal communication skills
Ability to handle sensitive information with complete confidentiality
Bilingual capabilities highly preferred (Spanish, Mandarin, or other languages based on client base)
Preferred Skills:
Familiarity with immigration terminology and procedures
Experience with immigration document preparation
Ability to work under pressure and meet strict deadlines
This role requires someone who is detail-oriented, culturally sensitive, and capable of managing multiple priorities while providing compassionate support to clients navigating the immigration process.
The position is salaried starting at $45,000. The candidate will be paid productivity bonuses after the first three month. Port-to-Port provides full benefits after 3 months and an RRSP or other retirement savings plan after two years years. We allow for two remote weeks of work per year, and one flex day per week moving towards two flex days after demonstrated competence.
Languages
- English
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