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Estates Administrator
CareTech
- Hanley, Saskatchewan, Canada
- Hanley, Saskatchewan, Canada
About
Hanley
Contract
Full Time
Role Type
Permanent
Working hours per week
37.5
Salary
Ā£25396
CareTech Community Services established in 1993 has 250 services with continuous growth with new developments/services. CareTech Community Services is a national provider of support for people with complex and challenging behaviours associated with autism, learning disabilities, mental health illness and neurological conditions.
We support people to live as independently as possible within their own homes and also in residential care.
We are committed to providing the highest levels of care to our residents. To enable us to do this we need caring and dedicated professionals to deliver first class care.
All applicants will be subject to satisfactory references and all employees are checked against the Disclosure & Barring Service (DBS).
CareTech are proud to announce they are a Disability Confident Leader.
Estates Administrator
Hanley - Stoke-on-Trent
Ā£25,396 Per Annum (37.5 hours per week) Mon-Fri
We are looking for an organised and proactive Estates Administrator to provide high-quality administrative support to our Regional Facilities Managers (RFMs).
The purpose of the role is to help ensure our property portfolio is maintained to the highest possible standard, with strong compliance, accurate systems management and effective coordination of contractors and maintenance activity.
You will play a key role in keeping our estates operation running smoothly, acting as a central point of contact for maintenance requests, statutory compliance and contractor coordination.
Key Responsibilities
Work as part of the QFM team, supporting a defined area and helpdesk function
Maintain and update QFM to ensure compliance across the group
Add, update and manage service schedules for new and existing properties
Publish and maintain schedules via the schedule planner
Coordinate planned and reactive maintenance through QFM
Process site-requested repairs and maintenance tasks
Manage and respond to site email requests
Log and manage out-of-hours call-outs on QFM
Track and chase overdue events and actions
Maintain and update the Maintenance Matrix
Maintain a database of statutory requirements and compliance records
Upload, file and attach certificates and reports to QFM
Carry out daily checks of certification and escalate where required
Obtain and process contractor quotes for remedial works
Support RFMs with administrative duties
Attend meetings with RFMs, contractors and suppliers
Coordinate contractors and maintenance personnel
Set up and maintain lift service agreements and insurance inspections
Manage requirements for new maintenance personnel
Prepare reports for Estates and Operational teams
Process invoice approvals via SAP
What We're Looking For
Strong administrative experience in estates, facilities, or property services
Confident using systems and databases (experience with QFM highly desirable)
Excellent organisational and time-management skills
Ability to manage multiple tasks and priorities
Clear and professional communication skills
Confident liaising with contractors and internal stakeholders
High attention to detail, particularly around compliance and documentation
Desirable
Experience working in a multi-site property portfolio
Knowledge of statutory compliance within estates or facilities
Experience using SAP or similar finance systems
Why Join Us
Be part of a professional and supportive Estates team
A role with real responsibility and impact across the organisation
Exposure to a varied and complex property portfolio
Opportunities to develop within facilities and estates management
Job Description
Languages
- English
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