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Talent Acquisition Coordinator
Carleton University
- Ottawa, Ontario, Canada
- Ottawa, Ontario, Canada
About
Job Number: J
Job Title: Talent Acquisition Coordinator
Job Type: Continuing Full Time
Department: Human Resources
Job Category: Human Resources
Number of Positions: 1
Date Posted (dd/mm/yyyy): 20/02/2026
Closing Date (dd/mm/yyyy): 01/03/2026
Salary (with Salary Rate): 64, ,024.00/Year
Employee Group: Non-Union
Salary Level: NU03
Hours Per Week: 35
Date Position Available: 02/02/2026
About Carleton University
Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.
Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada's most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university's smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.
The university's Strategic Integrated Plan is an ambitious vision for the future, anchored in Carleton's strengths and student-centric, community-engaged values.
Duties And Responsibilities
Responsible to provide support to Talent Acquisition team in the recruitment and selection process, orientation, and onboarding for professional services staff. Also responsible for coordinating casual pool recruitment.
Maintains, tracks, and refreshes casual applicant pool
Provides overall support to the Talent Acquisition Specialists and Officers including collecting job posting requirements, vetting applicants, supporting the recruitment and selection process, and verifying employee and job information with hiring manager and employee
This position is responsible for following the current and approved process flow to properly notify internal HR stakeholders by completing required paperwork of new appointments, promotions and transfers for the enterprise system (Banner)
Organizes and maintains competition file records by filing closed competition files and ensuring proper ongoing storage of files, including annual file archiving. This is completed both digitally and hardcopy as appropriate and required
Prepares postings for internal and open competitions, maintains applicant tracking system, create job postings, and assembles competition files
Assembles orientation and onboarding materials, introduces onboarding sessions, verifies and ensures validation of SIN & Date of Birth
Makes logistical arrangements for interviews, candidate testing, and orientation sessions
Interacts with vendors, system provider, recruitment firms, job boards and social media platforms to arrange services
Support special projects e.g., casual pool recruitment process improvements, process mapping, and researches on best practices as directed
Maintains filing systems in accordance with corporate records management policies and procedures.
Qualifications
The incumbent must possess the following qualifications:
Knowledge of office administration policies, procedures, and processes
Knowledge of collective agreements, recruitment and selection, orientation, and onboarding policies, procedures, and processes
Knowledge of office as well as the broader university academic units, departments, and divisions
Knowledge of office productivity software and databases, internet browsers and search engines, discipline-specific software, enterprise software, and technology devices
Knowledge of cultural competency and diversity in a business context
Education And Experience
The above is normally acquired through the completion of:
Bachelors' degree with equivalent education/experience
CHRP will be an asset
Minimum of three years of related administrative experience including a combination of customer or client service, recruitment, selection, orientation, or onboarding
HR Note
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.
Health and Safety Requirements
This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.
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