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Executive Assistant
Acadian Construction Ltd.
- Halifax, Nova Scotia, Canada
- Halifax, Nova Scotia, Canada
About
You will protect the CEO's time, create clarity around priorities, and help ensure that key initiatives continue to move forward.
This position is based in our Halifax office and combines executive support with front desk responsibility. As the first point of contact for clients and visitors, you will represent Acadian Construction with professionalism and warmth while ensuring the office runs smoothly and maintains a polished, welcoming environment.
Responsibilities
Manage a complex executive calendar, coordinate meetings, and organize shifting priorities.
Prepare agendas, meeting materials, take notes, and track follow up actions.
Support inbox management by filtering, prioritizing, and drafting professional correspondence.
Coordinate travel arrangements, itineraries, and related logistics.
Maintain strict confidentiality while handling sensitive information.
Welcome clients and visitors at the Halifax office front desk, ensuring a professional first impression.
Order and manage office supplies and coordinate courier shipments to support day to day operations.
Provide administrative support to the entire Halifax office, including document preparation, hospitality for meetings, office coordination, and additional tasks that support the management team and employees.
Assist with special projects, internal initiatives, presentations, and reporting as required.
Take ownership of tasks that keep the executive and broader team operating efficiently.
Provide occasional support for marketing initiatives and company communications as needed.
Qualifications
Postsecondary diploma in administration, management, office administration, or a related field, or an equivalent combination of education and experience.
Minimum of 3 years of experience in an executive or senior administrative support role supporting senior leaders.
A highly proactive approach, you're comfortable taking charge, nudging the CEO when needed, and keeping priorities moving.
A firm, confident communication style with the ability to organize, redirect, and push for follow-through.
Strong organizational skills and comfort managing shifting priorities.
Excellent written and verbal communication abilities.
High level of discretion, professionalism, and emotional intelligence.
A proactive mindset with the ability to anticipate needs.
Experience supporting senior leaders or executives, ideally in a construction or professional‑services environment.
Strong proficiency with digital tools such as Outlook, Teams, and document management systems.
About Acadian Construction
Since 1958, Acadian Construction has been a cornerstone of the construction industry in Southeast New Brunswick. Built on a foundation of values like loyalty, honesty, and a strong work ethic, we are committed to putting our clients first and building communities that last. We're proud of our rich history and are always looking for new team members who share our passion for quality, community, and innovation.
As a locally owned company, we believe in the importance of supporting our community, not just through the structures we build but also through charitable initiatives, volunteerism, and leadership. Strong communities mean strong businesses, and together, we thrive.
Are you interested?
Competitive compensation package.
RRSP program.
Comprehensive health benefits, including an Employee Assistance Program.
Opportunities for professional development.
Collaborative team culture.
If you're ready to bring your expertise and leadership to Acadian Construction, please submit your application here before March 6, 2026.
Languages
- English
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