Project Coordinator, Construction
Assembly Corp.
- Toronto, Ontario, Canada
- Toronto, Ontario, Canada
About
sustainable housing
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Compensation: $60,000-65,000 base annual salary
Working Hours: 40 hours / week
Position Type: Full-Time, Permanent
New Position
AI is not being used for screening purposes
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Mission:
To support seamless construction project delivery by coordinating with internal and external teams, tracking progress, and maximizing the efficiency and accuracy of project management software, ensuring projects stay on schedule, within budget, and meet quality and safety standards.
We are looking for someone excited about the industry and eager to contribute in a fast-paced, startup-mode environment. The ideal candidate is self-motivated, ready to work hard, take ownership, and grow alongside a team and company that are rapidly expanding. This is an opportunity to play a meaningful role, build experience across multiple facets of the business, and help shape the systems and processes of a growing organization.
Expected Outcomes (includes but not limited to):
Planning, Scheduling, and Progress Tracking
Supports PMs and superintendents in monitoring project cost, schedule, quality, site progress, and manufacturing readiness, escalating issues promptly.
Prepares and tracks progress claims, estimates, and manufacturing-related quantities, ensuring alignment between production output and site installation.
Performs quantity takeoffs and progress surveys to support accurate cost tracking, manufacturing quantity verification, and contract reporting.
Assists with change order management—pricing, negotiation support, processing—while assessing impacts on design revisions, manufacturing sequences, and construction schedule before PM review.
Assists in developing and monitoring the project schedule, incorporating key milestones for design development, manufacturing production, delivery logistics, and site installation.
Procurement, Subcontracts, and Materials Management
Supports subcontract administration by clarifying scopes, responding to subcontractor inquiries, and monitoring progress, ensuring alignment between design intent, manufacturing output, and site installation.
Supports PMs in preparing and issuing tender packages, including capturing manufacturing scope requirements, reviewing subcontract responses, and tracking progress post-award.
Tracks material and equipment inventory including manufactured components, expediting orders and coordinating delivery timing with production and site needs.
Prepares self-perform work packages and maintains self-perform scheduling and costing, coordinating material availability and design updates affecting the work.
Documentation and Project Controls
Manages document control processes including, but not limited to, RFIs, shop drawings, manufacturing drawings, change requests, ensuring timely circulation and version accuracy across design, factory, and site teams.
Prepares and tracks progress claims, estimates, and manufacturing-related quantities, ensuring alignment between production output and site installation.
Assists with project closeout, including documentation, as-built verification, manufacturing documentation, deficiency resolution, and warranty coordination.
Reviews project and subcontract obligations, assisting the site manager with start-up activities, including coordinating design deliverables and manufacturing readiness requirements.
Safety, Quality, and Compliance
Supports safety and quality programs by reinforcing best practices across design interpretation, manufacturing coordination, and site activity.
Assists in monitoring and reporting HSE, cost, schedule, quality, design deliverables, and manufacturing progress for designated scopes.
Coordinates site inspections with the design team and manufacturing representatives, helping resolve constructability issues and confirming code, AHJ, and functional compliance, ensuring all parties sign off.
Supports design-team and manufacturing-team inspections for installation deficiencies and participates in commissioning and sign-off activities.
Assists with pre-commissioning and commissioning activities, ensuring manufactured components and installed systems meet performance requirements.
Design, Manufacturing, and Technical Coordination
Reviews drawings with designers/engineers, identifying coordination issues and proposing value-added alternatives that improve constructability, manufacturing efficiency, or installation sequencing.
Reviews subcontractor and manufacturing submittals for scope compliance and interdisciplinary coordination, ensuring alignment with design documents before forwarding for design-team approval.
Identifies field technical issues and assists in resolving them, coordinating with design and manufacturing teams when issues originate upstream.
Supports construction planning and coordination, integrating design changes, manufacturing outputs, and site sequencing.
Identifies potential risks related to design development, manufacturing constraints, logistical sequencing, and construction progress.
Stakeholder Coordination and Team Support
Builds strong relationships with project, design, manufacturing, and site stakeholders, supporting a solution-focused and cost-aware project culture.
Mentors junior coordinators and interns, supporting their development in design review, manufacturing coordination, and field execution.
Performs additional duties as required to support design progression, manufacturing coordination, procurement, and site execution.
The Candidate
Must haves
Planning, organizational, and time management skills with the ability to multitask, prioritize own work, and direct-report tasks.
Postsecondary education or training in engineering, construction management, or a related discipline.
Expert knowledge of construction equipment and techniques, drawings and specifications, project health, safety and environment (HSE), quality, building materials, and required standards as per discipline.
Expert understanding of means and methods, and construction sequences.
• Ability to apply basic engineering/problem-solving principles to construction challenges.
Working knowledge of construction law and building codes.
Excellent verbal, written, and interpersonal communication skills.
Demonstrated flexibility and ability to work in a fast-paced environment.
Understanding of decision-making authority and ability to influence decisions.
Ability to create and manage a comprehensive schedule.
Ability to formulate subcontracts and administer subcontracts and contract documents.
Ability to develop and maintain effective stakeholder working relationships.
Strong knowledge of Microsoft Office Suite and internal operational systems with a strong aptitude for adopting new technology.
Nice to haves
5+ years of operational experience, including 5 years of experience in a project coordinator role preferred.
The Company
Assembly Corp. is a 7 year old company in its scaling phase, that delivers high-quality panelized wood housing. We manage the entire development process from design, entitlements and construction as a turn-key solution. Our approach provides developers, property owners, non-profits and municipalities with prefabricated housing that is efficient and sustainable. We build in a way that is faster, more cost-effective, and streamlined by using repeatable building typologies.
We combine high-quality mass timber and panelized dimensional lumber products with leading design, manufacturing, fabrication, and construction techniques. The Assembly mid-rise and ADU product line is adaptable, ideal for urban infill lots and provides a feasible solution to the housing crisis in Canada.
As a company, we are an experienced group of professionals that move fast, work hard, and enjoy what we do. We have built a team of creators, visionaries, developers, planners, and entrepreneurs who collaborate to create lasting change in the industry. For more information about our firm, please visit
How to apply
Please apply directly to Assembly at
Our Commitments
Assembly Corp. does not discriminate based on race, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, or based on an individual status in any group or class otherwise protected under applicable human rights legislation. Assembly encourages applications from minorities, women, people with disabilities, and all other qualified applicants.
Languages
- English
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