Program Assistant

Program Assistant - Hearts in Action Summer Camp (Edmonton)

Meet AdaptAbilities. We provide meaningful programs for children and youth with disabilities.

1. A career with AdaptAbilities gives you purpose and creates meaning in your everyday life
2. Our work will leave you with a feeling of job satisfaction and pride you won't get at other jobs
3. It's the feeling of making a difference in the lives of children and youth with disabilities
4. Help bridge the gap between possible and impossible
5. Enjoy a career with AdaptAbilities as you support individuals with disabilities to grow, succeed, and belong in their community

We strive to be an employer of choice by creating a positive and collaborative team environment. 

You can look forward to:

1. Meaningful work
2. Competitive pay over Non-Profit Industry Standards
3. Flexible shifts (If applicable)
4. Career path and growth opportunities
5. Culture of Appreciation and Employee Recognition 

We also offer perks including support for professional development, corporate discount for City of Edmonton Recreation Passes, paid personal days, and programs that support a balanced lifestyle.

You are eager to grow and be mentored. We seek employees who align with our core values, which are: open to growth, live our purpose, cultivate teamwork, demonstrate extraordinary effort, and act with integrity.

This is a full-time seasonal role based in the Edmonton area, supporting Hearts in Action Summer Camps at various temporary locations. The position focuses on delivering engaging, meaningful programming that fosters genuine relationships and a strong sense of belonging among participants.The program runs Monday through Friday, from June 29, 2026 to August 21, 2026. The standard workweek consists of 40hours. You may be required to work additional hours before or after the program day depending on business needs. Core hours are 9:00 a.m. to 3:00 p.m. 

The Program Assistant will be reporting to the Program Manager. The position is based out of our Support Office. however, you may be required to work from alternative locations throughout Edmonton. This role is responsible for providing administrative and program support for day-to-day operations which includes data entry, registration processing, program planning, reporting on KPI's and ongoing communication internally and externally on behalf of AdaptAbilities. They are integral to the success of the program by providing valuable support to families, ultimately furthering the organizational vision. The conscientious Program Assistant will act with integrity, be open to growth, live our purpose, cultivate teamwork, and put forth an extraordinary effort to empower people with disabilities and their families to grow, succeed, and belong.

1. Process incoming registrations for the Hearts in Action Department
2. Prepare summer camp supplies
3. Provide administrative support to the Hearts in Action Team,  including but not limited to data entry, documentation management, weekly reporting, and internal and external communication with parents/guardians or stakeholders
4. Ability to work in a fast-paced environment, with flexibility managing competing departmental demands
5. Communicate effectively with integrity to individuals, families and co-workers 
6. Perform other job-related activities, as required 

1. Minimum education requirement of a High School Diploma and a minimum of 2-3 years of related experience; or graduation from an appropriate post-secondary program with a Certificate or Diploma from a College / Technical Institute (Kinesiology, Recreation, Education, Human Services, Administration, and/or Related Discipline).
2. 2-3 years' experience in related field, with one-year administrative experience 
3. Experience working with children, teens, and adults with disabilities is an asset
4. Experience utilizing office applications like Excel, Word, and Microsoft Office
5. Excellent written and verbal communication in English
6. Strong organizational and problem-solving abilities
7. Clean class 5 driver's license and vehicle is required
8. Clear Police Information Check and Intervention Record Check are required
9. Intermediate First Aid Certification CPR Level C and AED is required

Funding for Summer Positions

AdaptAbilities utilizes Canada Summer Jobs (CSJ) Grant for various temporary summer positions. CSJ is a program under the Youth Employment and Skills Strategy (YESS), which aims to provide flexible and holistic services to help youth in Canada develop the skills and gain paid work experience to successfully transition into the labour market. The program provides wage subsidies to employers to create quality summer work experiences for young people aged 15 to 30 years. Youth must be eligible to work in Canada as a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment.

Note: These are not requirements to be considered for the role but to determine grant eligibility.

Compensation: $22.31 to $23.44 depending on experience and education

Application Deadline: April 1, 2026

We thank all applicants for their interest, however, only candidates selected for an interview will be contacted.

AdaptAbilities is an equal opportunity employer who is committed to diversity in the workplace and welcomes applications from all qualified individuals.