Office Administrative Assistant

This role is for one of the Weekday's clients
Min Experience: 2 years

Location: Toronto

JobType: full-time

We are seeking a confident and self-driven Office Administrative Assistant to manage day-to-day administrative and coordination tasks. This onsite role is ideal for someone who thrives in a dynamic environment, enjoys handling diverse responsibilities, and takes ownership of their work with minimal supervision.

You will serve as a key support resource for office operations, ensuring smooth coordination, timely communication, and efficient execution of administrative activities.

Requirements

• Manage calendars, schedule meetings, and coordinate appointments.
• Handle email correspondence and ensure timely follow-ups.
• Arrange travel logistics, including flights, accommodation, and detailed itineraries.
• Coordinate with offshore teams and external HR/payroll service providers.
• Support daily office operations and back-office functions.
• Take ownership of assigned responsibilities and proactively assist with ad-hoc tasks and projects.
• Ensure timely completion and follow-through of administrative deliverables.
• Facilitate vendor coordination and maintain professional communication with stakeholders.

• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Proficiency in calendar management and meeting coordination.
• Experience handling email management and professional correspondence.
• Travel planning and scheduling expertise.
• Ability to work independently with minimal supervision.
• High attention to detail and strong follow-through.
• Professional, reliable, and proactive work approach.

• Experience coordinating with offshore or remote teams.
• Familiarity with HR or payroll coordination processes.
• Proficiency in Microsoft Office tools (Outlook, Word, Excel).
• Experience working in a small or fast-growing organization.
• Basic understanding of office administration and support operations.

• Job Type: Contract / Temp-to-Hire
• Schedule: Day shift (Monday to Friday; weekends as required)

Travel Arrangements · Meeting Scheduling · Vendor Coordination · Vendor Management · Back Office Operations · Administrative Support