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About
We are a Belgian golf tour operator with over 25 years of experience, specialized in tailor-made golf holidays. We are looking for a reliable and detail-oriented Data Entry Specialist to help us encode hotel and golf contracts into our internal management system. This is a recurring collaboration, with growing responsibility over time.
Your Responsibilities:
You will be responsible for accurately encoding contract data into our internal system, including:
- Hotel room rates
- Seasons (start & end dates)
- Supplements (single, view, all-inclusive, etc.)
- Green fees
- Transfers
- Early Booking discounts only if clearly stated in the contract
Important:
All prices must be encoded per person. If a contract mentions prices per room, you must divide the price correctly. When in doubt, you must ask before encoding.
Workflow:
Tasks are managed through Trello.
- Contracts to encode are placed in "TO DO"
- You move them to "IN PROGRESS" while working
- Once completed, they go to "DONE"
- A "NEED CLARIFICATION" column is used for questions
- Contracts are mainly provided as PDF files.
Tools & Training:
You will work in our internal agency management system (training provided).
Training includes:
- Video tutorials
- Written documentation
- Clear encoding rules & checklist
- Requirements
- Proven experience in data entry
- Very good English reading comprehension
- Extremely detail-oriented
- Comfortable working with structured rules
- Clear communication when something is unclear
- Ability to work independently
- Understanding French is a plus
Quality & Control:
- Initial work will be internally reviewed
- Error tolerance is very low (data is critical to our quotes)
- Accuracy is more important than speed
Communication & Reporting:
- Communication via email or WhatsApp
- Weekly progress reporting expected
- Availability & Payment
- Flexible working hours
- Work must be completed within a reasonable timeframe once assigned
Growth Opportunity:
- This role can evolve into:
- Data reference person
- Supervision of other freelancers
- Long-term collaboration
Contract duration of 1 to 3 months. with 30 hours per week.
Mandatory skills: Data Entry, Contract reading, Analytical reading, calculating, English reading, English understanding, Email Communication, Detail Oriented, Administrative Support
Languages
- English
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