This job offer is no longer available
About
We're a premium CFO advisory firm serving agencies and ecommerce businesses. You'll support our CFO clients by delivering close-ready books and reliable AR/AP operations on a consistent cadence.
We're remote, growth-focused, and we move fast. You'll work closely with the CFO and Account Manager to deliver an A+ client experience. This is not a "heads down forever" back-office role — you'll be a core part of delivery.
What We Care About:
- Month-end close by the 10th
- Clean, supportable balance sheets
- Repeatable delivery using checklists, trackers, and QC gates
- Clear written updates in our client delivery tracker (system of record) and proactive escalation when blocked
- Professional client follow-up on outstanding items with a defined cadence
The Role:
You will own month-end close + AR/AP operations, including invoicing and performance fee calculations.
Lane 1 — Month-End Close + Balance Sheet Hygiene
You will:
- Run monthly close in QBO or Xero (client-dependent) and deliver close-ready financials by the deadline
- Reconcile banks/credit cards and payout platforms (e.g., Stripe, PayPal, Shopify/marketplaces as applicable)
- Maintain clearing accounts and support schedules (payouts, processing fees, refunds/chargebacks)
- Coordinate payroll posting (e.g., Gusto) and keep payroll liabilities clean and reconciled
- Maintain receipt capture / documentation compliance (ensure transactions are supported and categorized)
- Flag issues early (missing documents, feed breaks, uncategorized activity, unexplained balances)
Lane 2 — AR/AP Operations (Invoicing + Performance Fees Included)
You will:
- Ensure invoices go out on time, every cycle (weekly/biweekly/monthly depending on client), using a tracker and defined approval steps
- Run a structured collections sequence (reminders → follow-ups → escalation triggers)
- Manage AP intake/coding/approvals and prepare or execute payment runs based on client setup and permissions
- Calculate performance fees with an audit trail + approval checkpoint, then invoice on schedule
- Maintain AR/AP trackers with status, next action date, blockers, and escalation rules
- Support 1099 readiness (W-9 collection status + contractor list hygiene) as part of the annual workflow
What Success Looks Like:
- First 30 days: Independently close 2–3 clients using our checklists/trackers; reconciliations are clean and supportable
- First 60 days: Manage 8–10 clients with on-time cadence; balance sheet issues are identified and resolved or escalated
- Ongoing: Help scale toward 20+ clients while maintaining consistent close-by-deadline performance and stable AR/AP operations
Requirements (Non-Negotiables):
- 3+ years hands-on bookkeeping experience (agency and ecommerce)
- Strong Stripe fluency (payouts, fees, refunds/chargebacks, clearing accounts)
- Proven AR/AP operations experience beyond follow-ups (invoice cadence, approvals, payment runs, issue tracking)
- Comfortable working in both QBO and Xero
- Can manage multiple clients with recurring deadlines; communicate clearly and escalate blockers early
Nice to Have
- Experience with BILL (or similar AP tools) and awareness of verification and KYC constraints
- Experience with global ops / offshore contractors / international payment rails (Wise/Deel/etc.)
- Familiarity with AI reconciliation or workflow tools (e.g., Booke AI, Double HQ, etc.)
Tools to Know
- QBO, Xero, Stripe, Gusto, BILL, and a delivery hub/tracker (Double HQ or similar).
Hiring Process:
- Short interview (process + scenario questions)
- Paid test task (required)
- Reference check focused on deadline reliability and quality
To apply, reply via Upwork proposal with:
- QB / Xero Experience or certifications
- CPA status or any accounting certifications
- Ecom / Agency Experience - explain in what capacity you have worked with ecommerce businesses.
- Explain how you use journal entries
Contract duration of more than 6 months. with 40 hours per week.
Mandatory skills: Bank Reconciliation, Bookkeeping, Data Entry, Accounts Payable, Intuit QuickBooks, Accounting, Balance Sheet, Xero
Languages
- English
Notice for Users
This job was posted by one of our partners. You can view the original job source here.