Office Administrator

The Office Administrator plays a critical role in supporting the entire organization and is responsible for the administrative duties that support CIG in its day-to-day operations. Specific duties involve providing administrative, operational and customer service support.

This is a hardworking, hands-on, roll-up-your-sleeves environment emphasizing a team-oriented and collaborative style. It will be key for the candidate to embrace change and see past obstacles with a focus on solutions in the context of a company undergoing rapid growth and ongoing functional integration.

Responsibilities include but are not limited to:

• Greet and check in visitors in line with company policy
• Answer and direct incoming calls, taking and relaying messages to the correct parties as needed
• Manage shared company email accounts and ensure timely and accurate responses
• Provide administrative support to Senior Leadership, including meeting coordination, event support, and supply management
• Maintain operational programs such as office supply inventory, phone directory, and assist with staff initiatives
• Process sales and purchase orders in the ERP system
• Enter sales orders, complete three-way matching (invoice, PO, packing slip), and issue invoices
• Assist the Accounting Manager/Senior Team with special requests and projects that may be outside of day-to-day responsibilities

Qualifications:

• Post-secondary education in Business or related field, or equivalent experience
• 2+ years of office administration or operational support experience preferred
• Intermediate MS Office skills required, including proficiency with Word, Outlook and Excel
• Outstanding attention to detail, partnered with strong administration and organization skills
• Professional communication skills, both written and verbal, are needed to work effectively with the public and internal clients/customers
• Be success-driven and have a "can do" attitude
• Ability to work independently to prioritize effectively and meet deadlines
• Must have a driver's license and access to a vehicle to travel for work activities as required
• Must have the ability to provide a criminal records check that is clear of any charges that could be related or have a direct correlation to the position or company
• All employees must be 19+

Job Details

Reports to : Accounting Manager

Salary : Starts at $45,000 annually

Status : Full-time, permanent, on-site position

Schedule : regularly 8:00am - 4:30pm, Monday to Friday, subject to change as per operational requirements

Benefits : Full group benefits (health, dental, vision) coverage & corporate gym memberships upon start, RRSP/DPSP matching program after 3 months of employment

Psychological Demands

• Must be comfortable with communication by phone/email/in person with internal and external clients
• Must be able to complete duties with minimal supervision and comfortable working independently and safely in a group environment.
• Must be comfortable with completing highly repetitive computer tasks with focused attention and accuracy.

Physical Demands

• Must be comfortable sitting or standing at a desk and working at a computer for prolonged periods of time

Environmental Demands

• Fast-paced office environment with quickly changing priorities
• This position may involve exposure to cannabis/plant materials and is therefore not likely suitable for anyone that may suffer from allergies to cannabis, or for anyone that experiences medical issues as a result of exposure to cannabis materials
• Strong scent of cannabis plants

If interested, please apply by February 18th. Applications will not be accepted on-site. Only those selected will be contact via email for next steps.