Project Coordinator, BSAA

Axis Insurance Managers Inc. dares to be Elite. We strive to be the best in our industry, helping people protect what matters most to them. We innovate. We collaborate. We push ourselves, and one another, to be more than we were the day before. To work with us means approaching each day with a passion for what you do, knowing that you make a difference – to your clients, to your colleagues, to yourself.

We're looking for people who are continuously growing – from Good to Great, from Great to Elite.

We're looking for YOU .

As a Project Coordinator, a typical day might include:

Executive Administration

• Maintaining the Senior Vice President's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
• Overseeing full-cycle travel requirements including booking flights, hotels, and any necessary transportation
• Attending BSAA managers' meetings and other meetings as directed by the Senior Vice President, taking minutes and following up on Senior Vice President's and Directors' deliverables
• Preparing drafts of business materials including research, content, and electronic presentations
• Preparing, formatting, and proofreading confidential correspondence; briefing materials; speaking and presentation materials; proposals; business plans; strategic documents; and other external and internal reports
• Organizing and prioritizing the Senior Vice President's workflows, files, tasks, and deliverables
• Providing executive administrative support to department Directors as directed by the Senior Vice President
• Working with the Senior Vice President and Directors/Managers to ensure that department management team is kept up to date on latest corporate developments, Senior Management Team (SMT) updates, department updates, etc.
• Working in to ensure meeting notes are up to date; organize tasks, workspace, and boards; and monitor Senior Vice President's progress towards OKR completion
• Other duties as directed

General Administration

• Collaborating with department management team to organize team building events
• Working with various reports in Excel format, as instructed
• Assisting Directors in their various initiatives, as directed
• Drafting departmental emails
• Attending and take notes at insurer meetings, as required
• Creating tutorials for various departmental platforms and tools
• Other duties as directed

Project Coordination

• Coordinating departmental projects
• Coordinating department-led initiatives and optimization projects
• Working with internal and external stakeholders to coordinate all aspects of each project
• Attending project meetings, taking minutes and following up on deliverables
• Developing and maintaining various checklists, as well as checking in with project stakeholders and monitoring the progress for all departmental projects

Must Haves:

• 3-5 years experience in project coordination/management, in particular managing multiple simultaneous projects and consistently meeting internal core competencies
• Post-secondary degree and/or Project Management certification considered an asset; and/or equivalent experience
• Experience using EPIC broker management system, considered an asset
• Commercial insurance industry experience, considered an asset

You are passionate about:

• Providing friendly, professional service
• Making a positive difference to those around you
• Sharing ideas and working with a great team of proactive, innovative thinkers
• Learning, growing, and pushing past barriers
• Living with integrity
• Taking ownership of your work and actions

You're outstanding at:

• Providing exceptional service – YOU understand that your clients are both internal & external, and you add value by ensuring they have everything they need – even when they don't know they need it
• Staying calm in the storm – even in a pressure cooker, YOU keep your cool, knowing you've got this
• Staying on top of priorities & managing expectations – YOU know every deadline and live by your To-Do List
• Paying attention to the little things that make a big difference – YOU dot your I's, cross your T's, and check all your boxes to make sure it's done right … the first time
• Getting stuff done – YOU proactively seek out ways to show how helpful you are

What's in it for YOU?

• Fun From team-building events to contests and giveaways, we believe that a happy team makes a happy workplace
• Career potential & leadership opportunities. We pride ourselves on training and mentoring for success.
• Competitive Employee Benefits Plan. Axis has customized medical, dental, long-term disability, AD&D, critical illness, life insurance, and EAP coverage for you & your family.
• Work/Life Balance. Our offices operate 8:30am – 4:30pm, so no evenings or weekends. And we offer competitive vacation time and flex work options, meaning more time for you to get out and do YOU .

We're excited to meet YOU

The Axis Insurance Managers Inc. is committed to fostering a culture of mutual respect and inclusion, recognizing that our success is enhanced by diversity. We seek to recruit, develop, and retain top talent from a diverse candidate pool.