HR Coordinator

Avena Foods is a specialty miller that partners with farmers and customers to bring safe, sustainable, nutritious oat and pulse ingredients to consumers around the globe which are non-GMO and gluten-free.  We have three facilities: Regina, SK, Rowatt, SK and Portage la Prairie, MB.

In a career with Avena you can look forward to:

• Being a part of team committed to building an innovative and diverse culture
•  Supporting your growth through professional development, training, and recognition programs

If you'd like to join a team that is collaborative, hardworking and provides opportunities for growth.  Please apply.

Avena Foods is actively seeking an HR Coordinator  to join our team in Regina.

The HR Coordinator will support Avena in managing human resources processes. This role focuses on HR operations including recruitment, onboarding, employee records, payroll support, policy administration, and HR-related project work. The ideal candidate is organized, detail-oriented, and able to handle confidential information with discretion. This position is for a 10-month term.

Key Responsibilities  

1. Assist with the development and implementation of HR policies, ensuring compliance with federal and provincial laws, including maintaining Avena's Employee Handbook and Code of Conduct. This includes preparing regular reports to ensure adherence to government regulations.
2. Create and maintain up-to-date job descriptions for all Avena locations, including reviewing and aligning roles with the National Occupational Classification (NOC) codes.
3. Support hiring managers in the recruitment process, including drafting and posting job descriptions, scheduling interviews, conducting pre-screening, performing reference/employment checks, and preparing offer letters.
4. Manage onboarding for new hires, including policy review, benefit and payroll enrollment forms.
5. Maintain accurate personnel files including maintaining organizational charts.
6. Provide backup support to the Manager, Payroll and Admin as needed.
7. Assist with HR-related projects, such as process improvements, employee engagement initiatives, or special HR programs.
8. Assist with the review of HR processes and provide recommendations for improvement.
9. Perform other HR-related duties as assigned.

Qualifications and Skills

• Bachelor's degree/diploma in Human Resources, Administration, or related field.
• Previous HR experience, ideally in recruitment, onboarding, payroll support, and project work.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Proficiency in HR software and Microsoft Office Suite.
• Ability to work independently and collaboratively with multiple departments, this would include using various forms of communication such as email, phone and video calls.
• Ability to multi-task and meet various deadlines.

*Employment is subject to successfully completing pre-employment checks which may include criminal record checks, education verification and reference review.

*Avena is an equal opportunity employer and is committed to providing reasonable accommodation for applicants with disabilities. If you require accommodation during the application or interview process, please contact  to request assistance.

*By submitting your resume, the applicant acknowledges that providing false, misleading or inaccurate information on their resume or during the interview is grounds for disqualification or dismissal

Start Date: ASAP