Facilities Manager

Reporting to the Executive Director, Accounting, the Facilities Manager is responsible for developing, implementing, and maintaining Saskatchewan Crop Insurance Corporation's (SCIC) facility, office planning, security access, and fleet management programs across 22 office locations. This position leads planning efforts for multi-year facility needs and furniture lifecycle management, provides advice on building standards and privacy and security, oversees the Central Vehicle Agency (CVA) fleet program and ensures a functional work environment for all staff.

What You'll Do:

• Develop and implement SCIC's facilities and furniture replacement strategy and 5‑year capital plan through trend analysis and forecasting to anticipate organizational needs.
• Lead planning for facility leases, renewals and renovations and liaise with SaskBuilds, contractors, and internal stakeholders to coordinate such work.

• Develop budgets and forecasts related to facilities, leases, renovations, furnishings, and CVA fleet costs.

• Track expenditures and ensure activities remain within approved budgets and forecasts.

• Provide accurate financial projections and report to Executive leadership.

• Manage the upkeep of buildings and grounds, ensuring they are safe and functional. 

• Manage the facilities service desk ticket system and ensure timely resolution of issues.
• Develop and maintain an inventory tracking system for furniture, safety equipment (e.g., AEDs, fire extinguishers), and related assets.
• Support workplace accommodation items in partnership with HR and Health, Safety & Wellness Consultant.

• Administer SCIC's CVA policy and guidelines, ensuring organization‑wide compliance.

• Monitor vehicle usage, maintenance schedules, mileage reports, and incident reporting and analyze fleet usage data and recommend long‑term improvements or alternatives.

• Complete monthly reporting (distance, accidents, repairs) and ensure accurate taxable benefit data.

• Coordinate cleaning, repairs, registration and delivery of CVA vehicles.

• Provide training or subject‑matter expertise to support CVA policy awareness.

• Escalate non‑compliance concerns to the employee's manager for follow‑up.

• Manage access card database for all corporate locations.

• Communicate facility and CVA related standards and expectations.

Qualifications:

To be successful in this position you will need completed post-secondary in Facility Management or related field, supplemented with three years of responsibility in a similar role.

• Facility Management Administrator (FMA) designation is an asset.
• Knowledge of facility lifecycle planning, asset management, and capital planning.
• Understanding of security access systems, key/fob control processes, and privacy considerations.
• Problem‑solving and analytical skills with the ability to research, analyze trends and provide proactive recommendations.
• Communication skills with the ability to secure cooperation of internal and external stakeholders.
• Ability to manage multiple projects, prioritize competing deadlines and work independently with minimal supervision.
• Proficiency with Microsoft Office applications and familiarity with database or tracking systems related to facilities, assets, or fleet operations.

Conditions: 

• A criminal record check is required. 

• A valid driver's license and willingness to travel throughout the province as needed.

• Should the successful candidate participate in the Crop Insurance or AgriStability Programs, their account must be in good standing. 

Competencies: 

• Service Excellence: Evaluates service delivery and makes recommendations to enhance the customer service experience. Builds rapport and committed relationships. Uses customer feedback to make changes in work and personally commits to resolving customer issues.
• Personal Leadership and Development: Models integrity and inclusiveness by being open, acting with empathy, sharing resources/knowledge across teams and being respectful of all skills and viewpoints. Seeks out continuous learning opportunities to further develop skills. Embraces other perspectives in an empathetic manner.
• Strategic Thinking: Provides input to help formulate corporate priorities. Ensures that individual objectives reflect the organizational direction. Reprioritizes annual and operational responsibilities in order to respond to changing needs of the organization.
• Decision Making: Able to adapt decisions based on new and changing information. Balances risk and potential implications before making a decision. Explains the rationale for decisions and how it may impact the workplace.
• Innovation: Thinks outside the box to identify new solutions. Is a self-starter. Encourages different opinions and perspectives.
• Analytical Thinking: Asks pointed questions and does research to learn more about the issue. Makes intelligent assumptions to develop explanations and determine possible steps and options. Reflects on past experience and organizational practices and processes to develop consistent action plans.
• Team Collaboration: Develops relationships by establishing respect, trust, support and understanding. Seeks the opinion of others when developing solutions.  Tries to understand various points of view.
• Building Organizational Community: Builds rapport and ensures others are informed. Ensures cross-team collaboration for organizational effectiveness. Actively builds relationships by establishing respect, trust, support and understanding.
• Communication: Seeks input and sees things from others' perspectives. Responds to audiences needs by modifying the approach, content or format of the communication. Anticipates and prepares for responses or reactions with sensitivity and directness.
• Accountability: Promotes integrity in others by maintaining consistent values and performance standards. Takes personal responsibility for fulfilling own commitments and the commitments of the team.
• Performance Management: Makes timely decisions to move work forward; takes responsible risks to improve services and achieve goals. Completes all assigned duties on a consistent basis with energy and drive. Takes/provides opportunities to learn and demonstrate new knowledge and skills.
• Planning and Risk Management: Thinks ahead, evaluates risks and plans contingencies. Continually adapts priorities and responsibilities in response to changing needs.  Facilitates the work of others by providing tools to help move the work along.

• Process Management: Ensures policies and processes are up-to-date and most efficient. Recognizes and uses corporate culture, organizational process and underlying knowledge to produce the best results.

Saskatchewan Crop Insurance Corporation (SCIC) is committed to equity, diversity, inclusion and accessibility. SCIC welcomes applications from all individuals and encourages applicants to self-identify in their application. We affirm our Commitment to Reconciliation as we continue to build an inclusive culture that encourages, supports, and celebrates the diverse voices of our employees.

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. Please tell us of accommodation measures required to help you be assessed fairly. Please note that the information you provide will be treated confidentially.