Office Administrator
Calian Advanced Technologies
- Saskatoon, Saskatchewan, Canada
- Saskatoon, Saskatchewan, Canada
About
At Calian, we help organizations overcome obstacles, manage risks, and drive progress. Since 1982, we've grown from a small consulting firm into a trusted global company across defence, space, health, nuclear energy, public safety, and government.
We create innovative solutions that tackle complex challenges and help organizations and communities stay resilient, informed, and connected. If you're driven by purpose and energized by solving real-world challenges, we want you on our team.
Job Type: Full Time
Position Overview
The Office Administrator is a valued member of our Composites team and plays a pivotal role in supporting daily operations through efficient coordination of administrative, logistical, and office management tasks. You will be responsible for maintaining internal systems, facilitating onboarding and events, managing documentation, and ensuring smooth communication across departments. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a dynamic office environment.
Responsibilities
Administrative Functions:
Welcome visitors and ensure compliance with safety orientation procedures
Coordinate onboarding logistics and provide day-of support for new employees
Prepare and submit accurate expense reports and mileage claims
Maintain office supply inventory, including stationery and janitorial items
Submit purchase requisitions and coordinate non-MRP procurement activities
Schedule and support customer visits, including catering, logistics, and documentation
Prepare, track, and archive NDAs and other client-facing documents
Maintain internal communication tools such as bulletin boards and in/out boards
Update and manage administrative spreadsheets and tracking tools
Perform document control tasks including scanning, laminating, and filing
Conduct periodic audits and manage inventory of stamps
Distribute incoming mail and coordinate courier or pick-up services as needed
Liaise with cleaning services and other facility contractors to ensure facility supply needs are met
Maintain and update common office equipment (printers, TV's, coffee machines, etc.)
Renew business licenses and manage secure access tools such as lockboxes
Provide administrative support to internal committees and service request processes
Organize and execute internal events such as staff lunches, BBQs, and town halls
Production Support:
Support manufacturing by requesting, validating, and confirming production orders
Digitize production data, while monitoring for inaccuracies and variances
Troubleshoot administrative issues related to production, materials, and time tracking systems
Other duties as required within the context of the role.
Qualifications
Education:
High School Diploma (preference for post-secondary certificate or diploma in Office Administration, Business Administration, or related fields)
Experience
1+ year of experience in an administrative, clerical, or customer service role (including internships or volunteer work)
Experience with SAP is considered an asset
Proficiency in Microsoft Office and general office equipment, with particular skill development in Excel
Strong organizational and time management skills
Excellent communication and interpersonal abilities
Ability to maintain confidentiality and handle sensitive information
Able to pass Government security clearance and work within a Controlled Goods facility
Compensation
$40,000-$60,000
Vacancy
We have 1 available position(s).
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AI Usage Disclosure
At Calian, we do not use Artificial Intelligence (AI) to screen or evaluate candidates. AI tools may support backend administrative tasks, but they do not influence hiring decisions. All evaluations and decisions are made by real people on our recruitment team and hiring managers. All applicants are reviewed and only those chosen for an interview will be contacted by our recruiting team.
How we hire
Our hiring process is designed to help us get to know you and discover if you are the best fit for our team. It's also an opportunity for you to gauge if a role at Calian is the right fit for you.
Throughout the process, we'll share details of the kind of work you'll be doing, the projects you'll be working on, the team you'll be joining, and what it's like working at Calian. Our biggest tip throughout the process is to just be your authentic self
Our commitment to diverse, yet highly specialized solutions require many different skills and abilities. We look for the best talent that can contribute to Calian's success as well as enhance our culture. We encourage you to apply to a role or join our talent community and sign up for job alerts that match your area of expertise and what you are looking for in your next opportunity.
During the recruiting process, you're encouraged to notify us of any accommodations you may require. We'll be happy to help.
We give the same time and consideration to everyone who applies. Here are a few things you can do to ensure your application shines:
Do your research on Calian, the department, and team you are looking to join
Add a cover letter that explains why you are a good fit for this position
Share a portfolio, personal websites, or links to your professional social media
In your CV, highlight your key achievements - this is your time to brag
Include dates Share the timeline of your experience
Stand out by tailoring your resume to each position you apply to
Only apply to roles you're genuinely interested in and that align to your experience
Be prepared Do your research on Calian, the department, and team you are looking to join
View the responsibilities for the role and find examples that demonstrate how you've completed these in your previous work experience
Prepare a list of questions to ask us
Dress business casual for your interview (virtual and in person)
We assess your skills and fit, you assess our fit for you
We keep you updated and share expectations as we make progress in the recruiting cycle
Feel free to reach out to your Talent Acquisition Specialist at any time during the hiring process
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Languages
- English
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