Project Manager

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Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. 

Job Summary

UBC Sauder School of Business is one of the world's leading business faculties. The school consistently ranks among the top 100 in the world and is recognized internationally for excellence in research and learning, an outstanding faculty and unmatched global partnerships. A collaborative and respectful culture within which all members of our community can thrive is a key principle in our strategic plan, and one that underpins our educational mission.

We acknowledge that UBC Sauder at the Vancouver Point Grey campus is situated on the traditional, ancestral and unceded territory of the Musqueam. We acknowledge that UBC Sauder at UBC Robson Square is situated on the traditional territory of the Musqueam, Squamish and Tsleil-Waututh.

The Creative Destruction Lab (CDL) is a unique non-profit program for massively scalable seed stage science-based technology startups. CDL provides milestone-based coaching to early stage companies over the course of 9 months with the goal of maximizing the commercialization of hugely impactful scientific or deeply technical breakthroughs and technology cluster development in the region. The program's mentors are successful entrepreneurs with years of experience in building and scaling technology-oriented companies.

The Creative Destruction Lab-Vancouver (CDL-Vancouver) is housed at the University of British Columbia (UBC).

The Project Manager is a key member of the CDL-Vancouver team and is responsible for the planning and execution of CDL-Vancouver's operational activities, as well as managing the entire life-cycle of events and medium-scale projects including project planning, assigning individual responsibilities, identifying appropriate resources needed, developing schedules to ensure timely completion of projects, directing personnel in the execution of CDL programming and managing unit's operating and research budgets and accounts.
 

The Project Manager works in tandem of with the Senior Project Manager and is responsible for the administration of a portfolio of CDL operations.

Organizational Status
The Project Manager reports to the Senior Project Manager, while working closely with venture and partnership employees in the broader CDL team, as well as administrative and events team at the UBC Sauder.
Work Performed

Project Management

• Manages a portfolio of administrative functions within the CDL office, responsible for all administrative matters and for policy recommendations and implementation.

• Responsible for the strategic conceptualization of projects. Manages multiple concurrent projects of diverse size, complexity and risk.

• Plans project activities, follows up on action items and deliverables to ensure completion, and keeps the project on track and focused on achieving the intended outcomes.

• Identifies and manages challenges, develops and implements strategies to mitigate issues, and develops contingency plans to ensure the timely completion of project deliverables.

• Strategically analyzes work processes, identifies and provides advice on areas for improvement in work flow and office efficiency and their implementation.

• Anticipates potential problems and develops solutions needed to resolve them.

• Ensures the project deliverables are on track, and communicates/follows up appropriately with team members.

• Delegates responsibility and reallocates resources as needed to ensure that priorities are met for initiatives within area of responsibility.

• Researches and writes project documentation including briefing notes, plans, schedules, reports, status updates, using a variety of formats.

• Effectively liaises and develops supportive and collegiate partnerships with a broad range of stakeholders.

• Conducts project work, as needed, depending on capacity and availability of other team members.

• Manages internal monthly expenditure reports (ledgers) to ensure expenses have been designated to appropriate accounts.

• Ensures proper records are maintained, reconciles records against ledger sheets and prepares statements for annual budget submissions.

• Manages unit-level onboarding, training, wellness programs and emergency plans.

• Performs other duties as required.

Events Management

• Plans, organizes and executes high profile promotional CDL events across multiple cohorts. Activities include coordination of time, venue, catering and supplies for all attendees including CDL mentors, sponsors, students, entrepreneurs, professors and all other invitees.

• Works collaboratively with the UBC Sauder events management team to ensure successful execution of CDL events.

• Supervises student assistants and volunteer participants at events, including coordinating work schedules, training, etc.

• Plans team meetings and conferences on and offsite, in both local and national venues, as required.

• Subject matter expert on event fulfillment application and business processes for all CDL events.

• Interacts directly with CEOs and senior representatives of corporate sponsors and government agencies, along with dozens of scientific founders of ventures.

• Travels to events outside the Lower Mainland as required, including overnight and extended hours.

Consequence of Error/Judgement
CDL is a high priority and high-profile initiative for the UBC Sauder School of Business and UBC. Program outcomes can be expected to have a significant impact on UBC Sauder's and UBC's public profile and standing in the eyes of Universities, the startup & technology sector, and the general public in both Canada and the US. Lack of professionalism and poor decision making could lead to loss of support and fundamental damage to the reputation of the CDL and UBC. Frequent interaction with other UBC units and outside organizations requires excellent communication skills and tact to avoid negative impact on the University and CDL's public profile.
Supervision Received
Reports to the Senior Project Manager. Works closely and collaboratively with other members of the CDL team.
Supervision Given
Supervises student employees and volunteers with regard to work assignments, schedules and event work assignments. Works collaboratively will fellow CDL colleagues to execute on CDL programming.
Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of two years of related experience, or the equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one's own

- Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

• Experience in project coordination/project management, leading projects from initiation to closing phases, as well as planning, developing, and implementing new processes.

• Project Management Professional (PMP) designation is an asset.

• Strong organizational skills and an ability to prioritize, coordinate and execute multiple, concurrent projects and initiatives while working under tight time constraints in a dynamic environment.

• Ability to communicate effectively verbally and in writing.

• Ability to effectively facilitate groups to achieve appropriate outcomes.

• Strong problem-solving skills.

• Demonstrated ongoing career development through active and self-motivated professional development in the field of project management.

• Highly motivated with strong interest in all aspects of business development and relationship management.

• Passion to consistently meet or exceed performance objectives.

• Strong, team-oriented work ethic with a willingness to work independently and autonomously.

• Self-directed and able to complete projects with limited supervision.

• Ability to maintain confidentiality.

• Working knowledge of digital communication and scheduling tools, G-Suite, Slack, spreadsheets and presentation software.