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About
Blue Ant Media is looking for an experienced self-starter to join the Toronto Home Shows, Consumer Shows division as a Show Coordinator, reporting to the Show Director. The successful candidate will manage administration and logistics in support of the Show Director and Exhibit Sales Director for our three Toronto Home Shows, namely the National Home Show (March), the Home + Backyard Show (January) and the Fall Home Show (October). This role also supports the Spring & Fall Cottage Life Shows in an onsite capacity during their event dates.
The candidate must be highly organized, able to anticipate project needs, discern work priorities, meet deadlines with little supervision, work well under pressure, and be able to work occasional evenings and weekends.
The selected candidate will need to provide outstanding customer service, be an enthusiastic team player, and be able to exercise a high level of independent judgment in a fast-paced environment.
This is a new position which will report to the Show Director, Home Shows and is a hybrid position requiring in-office attendance at our head office in Toronto for a minimum of three (3) days per week. In addition, the role also requires on-site presence at our live consumer shows in Toronto and Mississauga (three (3) Toronto Home Shows and two (2) Cottage Life Shows per year).
The anticipated salary range for this role is $45,000 - $50,000 per year, with final compensation determined by experience and qualifications.
Core Responsibilities & Duties
Provide direct support to the Show Director and team members such as minute taking, administrative duties, and managing incoming correspondence and phone calls
Manage the content and features schedules for the event, including correspondence with all Presenters and media partners
Cultivate strong relationships with the Sales team to provide support where needed
Using SalesForce, keep electronic records for each show, including input, track, and follow-up on exhibitor documents
Coordinate the creation and distribution of exhibitor kits and information packages
Coordinate the creation of, and management of, electronic ticket portals and printed tickets
Manage onsite show office and supplies, as well as show office temporary staff, and respond to exhibitor inquiries and requests on site
Deliver a high level of customer service to exhibitors, prospective clients, and consumers
Make recommendations to colleagues and Manager regarding new and efficient ways to complete tasks
Attend all our consumer shows from move in, event days and move out
Support onsite operations and logistics
Qualifications and Experience
At least one (1) year experience with office administrative management
Experience in the event/consumer show industry, or graduation from a relevant program, is an asset
Excellent communication skills, including writing and proofreading skills
Highly organized and detail oriented, with the ability to manage multiple projects and prioritize accordingly
Excellent interpersonal skills both in person and by phone
Strong time management skills and adaptable to constantly changing priorities
Ability to work under pressure, balance workload and meet tight deadlines
Critical thinker who can make suggestions for improving the events and processes
Positive attitude, strong work ethic and team player
Ability to exercise flexibility, initiative, good judgment, and discretion
Skilled in data entry, digital file management, information sharing, basic office equipment
Experience with Google Workspace (Drive, Docs, Sheets, etc.) or Microsoft 365
Experience with SalesForce is an asset
Ability to lift moderately heavy items (e.g., boxes of files, bins with show office supplies)
While we may use digital tools to support the efficiency of our recruitment process, we do not use Artificial Intelligence (AI) to screen, assess or select candidates. Applications are personally reviewed by a member of the Talent Acquisition team or one of the hiring leaders, ensuring a fair and human-centered experience or all applicants.
Languages
- English
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