Executive Assistant

Who We Are
For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.

Mission Statement
The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Job Description:

Position Purpose

The purpose of this role is to provide high level executive administrative support to the Territorial Secretary for Mission.

Key Accountabilities

• Provide executive administrative support to senior Mission leadership by managing complex calendars, correspondence, travel, and meeting logistics to ensure efficient day-to-day operations.
• Coordinate meetings and communications by preparing agendas, minutes, presentations, and briefing materials, and supporting in-person and virtual engagements.
• Produce professional documentation and reports by creating presentations, analyses, and written materials using Microsoft Office to support strategic and operational decision-making.
• Manage financial administration and controls by processing expenditures, reconciling statements, monitoring budgets, and ensuring compliance with fiscal policies.
• Support annual budget development and oversight by coordinating departmental submissions, assisting with budget presentations, and advising leaders on budget performance throughout the year.
• Administer staff performance and development processes by coordinating appraisals, merit increases, development tracking, and follow-up for direct reports.
• Facilitate cross-functional administrative coordination by supporting Mission portfolio staff and ensuring consistent, efficient administrative practices.
• Coordinate and support Mission projects by conducting research, synthesizing data, tracking timelines, preparing updates, and liaising with internal and external stakeholders.
• Manage confidential information and executive communications with discretion while supporting communication strategies and approved publications.
• Plan and deliver special events and initiatives by coordinating logistics, vendors, contracts, materials, and on-site support for conferences, trainings, and department functions.

Education and Experience Qualifications

• The completion of a Post secondary diploma in office administration or a formal post-secondary program of two academic years in Business Administration or related field.
• Alternative combination of education and experience may be considered.
• 5 years' experience working in executive office administration
• Proficient in Microsoft Office 365 (Word, Excel, PowerPoint) and able to learn new and ongoing software systems with ease.
• Experience with organizing special events, team meetings, etc.
• Ability to maintain confidentiality and a high level of integrity.
• Excellent verbal and written communication skills.
• Strong team player who can remain calm in fast paced environment.
• Exceptionally self-motivated and directed.

Compensation:

Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.

The Salvation Army will provide reasonable accommodation upon request. Please email if you have a need for any accommodation and we will be pleased to discuss this with you.