Administrative Assistant, Human Resources

Your difference is the difference

Do you love to develop and share great ideas? Do you believe your insights can drive people forward? Do you appreciate working with others and building on mutual successes? Perfect. We do, too.
 
As an employee-owned company, we foster a culture where our people can thrive – and by thrive, we mean a place where you can share your ingenuity, express your difference, and grow in your very own way. Whatever your area, no matter your grade, your unique skills and perspective will help drive change from operations to the C-suite, across a wide range of projects and channels.
 
Are you ready to build a future that's uniquely yours? Join our award-winning team and make a difference that defines you.

RVA is seeking a skilled, detail-oriented and proactive Administrative Assistant – Human Resources to join our team. This role involves managing various HR functions, with some knowledge of payroll processing and employee administration to support day-to-day HR and payroll operations in a fast-paced, professional environment. This role is ideal for someone with 1–2 years of experience supporting HR functions who possesses excellent organization skills, confidentiality, and teamwork. The successful candidate will be instrumental in facilitating efficient HR administration, providing payroll support ion, and fostering a positive employee experience throughout the organization. This position requires a regular in-office presence of four (4) days per week to enhance collaboration and meet operational requirements. 

Duties:

• Provide administrative support across core HR functions, including onboarding, offboarding, employee records, and benefits administration
• Create and maintain accurate and confidential employee files (digital and physical) in compliance with company policies and employment legislation
• Assist with preparation of various documentations, including letter templates, new hire packages and paperwork.
• Support recruitment process, including job postings, interview scheduling, and candidate correspondence
• Maintain employee records including updating personal information and entering with accuracy other data as required.
• Handle sensitive and confidential information
• Assist with payroll preparation by collecting, reviewing, and validating employee data (new hires, terminations, changes, timesheets)
• Support payroll processing activities and liaise with internal payroll contacts or external providers
• Help ensure payroll and HR data accuracy, completeness, and compliance with deadlines
• Support and coordinate HR meetings, training sessions, and employee engagement initiatives.
• Assist with tracking HR metrics, reports, and documentation.
• Perform general administrative duties including filing, copying, and archiving documents to the appropriate HR drive and folders.  
• Other duties as required

Qualifications:

• 1–2 years of experience supporting Human Resources and/or payroll functions
• Post-secondary education in Office Administration, Human Resources, Business Administration, or a related field preferred.
• Working knowledge of Canadian employment standards and HR best practices is an asset
• Strong organizational skills with exceptional attention to detail
• High level of discretion and ability to handle confidential information
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with HRIS/payroll systems is an asset
• Ability to prioritize tasks, manage competing deadlines, and work independently as well as collaboratively
• Professional and reliable
• Excellent communication and interpersonal skills
   

Your better starts here
 
We don't settle for less, and neither should you. As it happens, offering great benefits to our people is entirely possible: the numbers work out. Happy teams mean happy clients. It's just that simple. From recruitment to flexibility, learning to leadership, wellness to inclusion, we give our people the tools they need to outperform in their careers and build lasting connections with our clients, our culture, and each other.
 

• Competitive compensation packages and performance-based bonuses
• Health, paramedical, vision, and dental coverage
• A flexible vacation policy that lets you determine your time off based on your other responsibilities and needs
• Top-up plans for new and expecting parents
• Firm-paid holidays, summer and winter breaks, and other leaves of absence that cover everything from extra family time, jury duty, or even completing a degree
• RVA Group Pension Plan with match
• Global Travel Assist Program that provides emergency out-of-country medical protection for you and your eligible family members on personal and business trips
• Access to a variety of free services (e.g., employee and family assistance programs, nutrition advice, caregiver support) and employee discounts (e.g., sports and entertainment tickets, major brands, insurance plans)
• Flexible and alternative work arrangements around core hours, including telecommuting and work-from-home options

Compensation Range

The salary range for this position is: $55, $65,000.00

Compensation for this role will be determined based on a variety of factors, including relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business needs.

Diversity, Inclusion, and Accommodations:
  
At RVA, we are committed to fostering a workforce that reflects the diversity of the communities in which we operate. RVA is an Equal Opportunity Employer that considers applicants without regard to age, race, colour, national origin, citizenship, sex, sexual orientation, religion, creed, marital status, disability, or any other protected status. If you require any special accommodations, please advise Human Resources. Any information received relating to accommodations will be treated as confidential.

At RVA, we use AI in our applicant tracking system to improve the efficiency and fairness of recruitment. Your application may be reviewed by both AI and our hiring team for a thorough evaluation.