Accounts Payable supervisor

Job Summary

The Accounts Payable Supervisor oversees the daily operations of the accounts payable “(AP”) function, ensuring accurate, timely processing of vendor invoices and payments within a shared services environment supporting multiple Canadian entities reporting under Accounting Standards for Private Enterprises (ASPE). This role supervises staff, enforces internal controls, supports month-end close, and works closely with internal departments and external vendors to resolve discrepancies and improve processes while balancing efficiency, cost-effectiveness, and financial integrity.

Key Responsibilities

• Supervise end-to-end AP processes
• Support, coach and develop the AP team, including training, workload management, and performance feedback
• Oversee accurate and timely processing of invoices, expense reports, credit cards and vendor payments
• Ensure compliance with company internal policies, accounting standards, delegation of authority and internal controls
• Review and approve invoice coding, payment runs, and vendor setups
• Ensure compliance with Canadian indirect taxes (GST/HST, QST, PST) and support accurate tax coding and reporting
• Resolve complex vendor issues and discrepancies in a timely and professional manner
• Coordinate AP activities related to month-end and year-end close (Coordinate AP cut-off procedures to ensure expenses and liabilities are recorded in the correct period)
• Act as back-up to all AP functions when necessary to maintain smooth workflow
• Prepare and review AP reconciliations, reports, and aging schedules
• Support audits by providing documentation and responding to inquiries
• Identify opportunities for process improvements and system efficiencies
• Develop and maintain standard operating procedures (SOPs) and process documentation
• Collaborate with purchasing, operations, and finance teams to ensure smooth workflows and improve upstream processes

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field (or equivalent experience)
• 3–5 years of accounts payable experience, including supervisory or lead experience in a multi-entity / shared service environment
• Strong knowledge of accounts payable processes and accounting principles
• Experience in a multiple entity accounting system environment
• Solid working knowledge of Canadian indirect taxes
• Proficiency in Microsoft Excel and other MS Office applications
• Excellent organizational, analytical, and problem-solving skills
• Strong communication and interpersonal skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Experience with high-volume invoice processing and multiple legal entities
• Strong attention to detail and follow-through
• Proficient in French and English written and oral

Preferred Qualifications

• Prior experience with process automation
• Prior experience with ERP systems and AP system implementations

Working Conditions

• Office work environment
• Occasional overtime during month-end or audit periods