Administrative Specialist

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1/29/2026 (8:00 PM EDT)

req76010

Administrative Specialist

Pay Grade 12

Salary

$35, $53,568.48 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Click here for more details on state employment.

Hiring Agency

Cabinet for Health & Family Services | Dept for Community Based Services

Location

275 E Main St

Frankfort, KY 40621 USA

The agency may authorize the selected candidate to telecommute. The agency may terminate or modify the telecommuting arrangement at any time.

Description
The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides services and programs to enhance the self-sufficiency of families; improve safety and permanency for children and vulnerable adults; and engage families and community partners in a collaborative decision-making process.

The Department for Community Based Services, Division of Administration & Financial Management, Fiduciary Management Branch provides the Division of Guardianship with the assistance, support and operations to provide for the fiscal responsibilities of those appointed to CHFS as requiring a conservator. The Fiduciary Management Branch tracks the financial resources of the individuals under guardianship, makes payments for living expenses and personal needs and provides reports to the courts and other agencies regarding the income and expenditures of the individuals.

The department works with a very diverse population, community resources, the court system, community partners, and family members of individuals appointed to guardianship and other Cabinet and department staff in a collaborative relationship. The Department is looking for an individual with the passion to help others. To be a successful staff member in the Fiduciary Management Branch, candidates should be professional, polite, and able to work with a diverse population and deal with difficult situations in a calm, respectful manner. They should be responsive, willing to meet each challenge directly and able to ask for assistance or guidance when needed. The successful candidate must be comfortable with computers, excel at both verbal and written communications, and have the drive to meet the needs of those we serve.

For more information on the Department for Community Based Services, please visit our website at:

The position you are applying for has access to or use of federal tax information (FTI) or meets the statutory definition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS 194A.062 and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shall submit to a fingerprint-based criminal background check by the Department of Kentucky State Police and the Federal Bureau of Investigation.

Responsibilities And Duties Include But Are Not Limited To

• Reviews, compiles and prepares records and reports for the preparation and maintenance of financial records required by regulation or policy.
• Contacts providers by phone or in writing.
• Interprets and applies regulations and department policy related to documentation and tracking of receipts, invoices, and other documents.
• Ensures accuracy of documents received and uploads into the database.
• Prepares financial records and maintains documents, tracks missing documents through running specialized reports.
• Attends inter or intra unit meetings, participates in required staff meetings, training and staff development.
• Other duties as assigned.

The Preferred Skills Include But Are Not Limited To

• Excellent verbal and written communication skills.
• Excellent computer skills.
• Ability to plan and establish priorities.
• Attention to detail being thorough and accurate in completing tasks.
• Ability to work cooperatively as part of a team.

The Cabinet for Health and Family Services (CHFS) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at or

Minimum Requirements
EDUCATION:
Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS:
One year of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE:
Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION:
Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):
NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Stephanie Kidwell at or

An Equal Opportunity Employer M/F/D