Administrative Assistant III

The Department of Surgery in the School of Medicine is seeking a highly experienced Administrative Assistant to provide high-level administrative support to the Department Chair. This role performs advanced, sensitive, and confidential administrative duties requiring discretion, sound judgment, and the ability to work independently. Serves as a key liaison between the Chair, division chiefs, faculty, staff, and external partners. The position requires strong organizational skills, the ability to manage multiple priorities, and comfort working in a fast-paced academic medical environment. The successful candidate will be proactive, detail-oriented, and capable of supporting leadership, communications, and high-visibility departmental events.

This is a full-time, on campus, hourly position. 

Essential Functions & Responsibilities

• Manage multiple calendars for the Chair and division chiefs, including scheduling appointments, meetings, conferences, and travel while remaining mindful of clinical responsibilities
• Prepare, compose, and coordinate correspondence, reports, memos, and confidential summaries related to faculty, students, donors, and departmental matters
• Draft and sign correspondence on behalf of the Chair as appropriate
• Prepare meeting agendas and maintain accurate meeting minutes
• Respond to inquiries on behalf of the Chair and division chiefs with professionalism and discretion
• Coordinate logistics for meetings and events, including room reservations, catering, transportation, and lodging
• Manage time-sensitive requests and assist with email and document review for accuracy
• Support visiting scholars and guests by developing itineraries, coordinating accommodations and meetings
• Work independently to improve administrative processes and ensure efficient service across the department
• Create flyers and posters for high-visibility events and contribute to weekly newsletters and monthly "Save the Date" communications
• Provide visible support for departmental and leadership events

Qualifications

• High School Diploma or GED required; Bachelor's degree preferred
• Minimum of four years of administrative and/or office management experience
• Experience in a medical or clinical environment preferred
• Experience with Marq, Adobe Acrobat, or other marketing software preferred
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to manage conflict and handle demanding situations as well as to think independently, analyze problems, and implement solutions
• Demonstrated initiative and ability to anticipate needs and manage cyclical deadlines

Creighton University is committed to providing a safe and non-discriminatory educational and employment environment. The University admits qualified students, hires qualified employees and accepts patients for treatment without regard to race, color, religion, sex, marital status, national origin, age, disability, citizenship, sexual orientation, gender identity, gender expression, veteran status, or other status protected by law. Its education and employment policies, scholarship and loan programs, and other programs and activities, are administered without unlawful discrimination. Creighton complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Applicants with disabilities needing reasonable accommodations to complete the application or hiring process should contact Human Resources at  Creighton University seeks candidates who understand, respect, and can contribute to the University's mission and values.