Administrative Assistant

WinnCompanies is searching for an Administrative Assistant to join our team at Walden Square Apartments, a 240-unit affordable housing community located in Cambridge , MA.

In this role, you will provide support to designated department with daily administrative procedures and special projects. The ideal candidate will also handle front desk phones and in coming traffic of residents and perspective residents.

Please note that the pay range for this position is $25.00-$28.00 per hour dependent on experience. Additionally, the selected candidate will adhere to the following work schedule: Monday through Friday, from 8:00AM to 5:00PM.

Requirements:

• Provide office support, including: maintaining files, ordering office supplies, handling incoming and outgoing mail, and assisting with overnight shipping.
• Support team members with accurate, timely expense reports and detailed travel arrangements.
• Handle mail distribution and assist with document preparation (scanning, emailing, copying, etc.)
• Manage building access, employee badges, and onboarding support for new team members (both in-office and remote).
• Obtain work orders from residents and documenting the work orders appropriately.
• Assist with collecting documentation from residents for recertifications.
• Assist with department operations, including: creating department check requests, filing paid invoices, preparing organizational charts and presentations, booking meetings and setting up conference rooms.
• Greet visitors, answer phones, and make sure everyone who walks through our doors feels welcome.
• Complete special projects as needed.

Requirements:

• Less than 1 year of relevant work experience.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, etc.)
• Basic familiarity with computer systems and web-based applications.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• A welcoming, can-do attitude and a professional presence.

Preferred Qualifications:

• High School diploma or GED.

Our Benefits:
Regular full-time US employees are eligible to participate in the following benefits:

• Generous time off policies (including 11 paid holidays (12 for MA employees); Generous Accrued Time Off increasing with years of service; Generous paid sick time; Annual day of service; Floating Holiday)
• 401(k) plan options with a company match
• Various Comprehensive Medical, Dental, & Vision plan options
• Flexible Spending