Freelance Administrator

Sphere Solutions

Towcester, England, United Kingdom

Towcester, England, United Kingdom

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About

My client is a friendly, privately owned family-run business seeking an organised and reliable Administrator to provide maternity cover for a period of approximately 9 months. This role supports the smooth running of daily operations and plays a key part in maintaining our warm, customer‑focused environment. The ideal candidate is proactive, adaptable, and enjoys working in a close-knit team. Key Responsibilities Office Administration * Manage day‑to‑day administrative tasks including answering calls, responding to emails, and handling general enquiries. * Maintain office systems, records, and filing (digital and paper-based). * Prepare and format documents, letters, reports, and correspondence. * Ensure office supplies are stocked and equipment is functioning. Customer & Supplier Support * Act as a first point of contact for customers, clients, and suppliers. * Process orders, bookings, or service requests (where applicable). * Maintain strong, friendly relationships in line with our family‑run values. Scheduling & Coordination * Manage calendars, appointments, and meeting arrangements. * Support internal communications, ensuring timely sharing of updates and information. * Assist with organising events, visits, or team activities when required. Finance & Administration Support * Process invoices, purchase orders, and basic financial paperwork. * Assist with expense reports, timesheets, or payroll admin (if applicable). HR & Onboarding Support * Help with new starter paperwork and induction processes. * Maintain confidential staff records in line with GDPR requirements. Skills & Experience Essential: * Previous experience in an administrative or office support role. * Strong organisational and multitasking abilities. * Excellent written and verbal communication skills. * Proficiency in Microsoft Office (Word, Excel, Outlook). * High attention to detail and accuracy. * Friendly, approachable, and able to work in a small team environment. Desirable: * Experience within a small or family-run business. * Experience using CRM, finance, or booking systems (optional)

Towcester, England, United Kingdom

Languages

English

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