Executive Assistant

Bits & Bows is a fast-growing children's lifestyle and apparel brand known for polished playwear — thoughtfully designed pieces that blend heritage, charm, and playful sophistication. We serve families, boutiques, country clubs, resorts, and specialty retailers nationwide, with expanding wholesale, DTC, and experiential retail initiatives.

We are building a brand rooted in storytelling, quality, and timeless style — and we are looking for a highly organized, proactive Executive Assistant to help power our next phase of growth.

Role Overview

This is not a traditional calendar-only role. The Executive Assistant acts as a right hand to the founders, helping manage priorities across product development, wholesale growth, marketing, and operations.

This person ensures that ideas move forward, deadlines are met, and the founders can focus on strategy, creative direction, and key relationships.

Key Responsibilities

Executive & Strategic Support

• Manage calendars, meetings, and travel
• Prepare briefing documents before key meetings
• Track follow-ups from buyers, partners, vendors, and collaborators
• Draft professional emails, proposals, and internal documents
• Maintain priority project tracker across departments

Wholesale & Trade Show Support

• Prepare line sheets, order forms, and wholesale packets
• Organize materials for markets and events
• Track wholesale orders and post-market follow-ups
• Coordinate sample shipments to buyers and PR

Product Development Coordination

• Track development calendar and sample timelines
• Organize tech packs, labeling info, and compliance documentation
• Communicate updates between design and production partners
• Maintain master SKU list and product database

Operations & Logistics

• Coordinate shipping for events and wholesale orders
• Monitor packaging and branded material inventory
• Track vendor deadlines and production milestones

Administrative & Financial Support

• Submit invoices and maintain vendor records
• Track wholesale payments and outstanding balances
• Organize contracts, resale certificates, and business documents
• Support HR paperwork and onboarding coordination

Brand & Marketing Support

• Assist with photoshoot logistics and sample prep
• Track influencer gifting and PR seeding
• Maintain marketing and launch calendars

Who You Are

• Exceptionally organized and detail-oriented
• Proactive problem-solver who anticipates needs
• Calm under pressure in a fast-paced environment
• Strong written and verbal communicator
• Comfortable in both creative and operational settings
• Passionate about children's lifestyle, fashion, or brand storytelling

Bonus if you have experience in:
Wholesale, apparel brands, retail operations, or startup environments

Pay: $50, $70,000.00 per year

Benefits:

• Employee discount
• Paid time off

Work Location: In person