Receiving Supervisor

• Huntington Beach

SUMMARY

The Shipping and Receiving Supervisor, internally known as Receiving Supervisor, is responsible for overseeing all inbound material activities to ensure accuracy, compliance, and timely processing within a regulated aerospace and defense environment. This role leads the Receiving team, manages daily workflows, and ensures materials meet all documentation, traceability, and quality requirements per AS9100, ITAR, and customer contractual obligations. The Receiving Supervisor works closely with Procurement, Quality, Production, and Inventory Control to support efficient operations and on-time manufacturing.

ABOUT US

Karman Space & Defense provides concept-to-production solutions for mission-critical systems on spacecraft, launch vehicles, missiles, hypersonics, and integrated defense systems. We believe that solving the industry's most complex and mission-critical challenges requires relentless determination and a willingness to push the boundaries of possibility.  Karman Space & Defense brings to bear unparalleled production capabilities, unmatched engineering expertise, and unflinching analysis to render the impossible, possible.

COMPENSATION & BENEFITS 

• Medical, Dental, Vision
• Company Paid Life Insurance
• 401(k) Retirement Savings Plan
• Paid Time Off (PTO)
• Paid Holidays
• Tuition Reimbursement*

ESSENTIAL DUTIES & RESPONSIBILITIES 

Leadership & Oversight 

• Supervise, mentor, and schedule the Receiving team to ensure efficient day-to-day operations. 
• Provide training, coaching, and performance feedback to team members. 
• Maintain a proactive, accountable, and high-performing team culture. 
• Ensure adherence to safety and facility policies. 
• Establish clear performance goals and expectations for team members. 
• Lead, train, and mentor team members to ensure competence, engagement, and accountability. 
• Monitor and approve timecards and ensure compliance with timekeeping policies.  
• Evaluate employee performance, conduct regular check-ins, and conduct annual performance reviews. 
• Maintain accurate performance metrics and visual management tools to monitor productivity, accuracy, and on-time delivery. 
• Collaborate with cross-functional teams to ensure receiving and delivery schedule alignment. 

Receiving Operations 

• Oversee all inbound shipments and verify accuracy of part numbers, revisions, quantities, and documentation. 
• Ensure compliance with AS9100, ITAR, and customer-specific requirements. 
• Review Certificates of Conformance (C of C), material certs, test reports, and traceability documents. 
• Coordinate inspection activities with Quality and verify appropriate disposition of materials. 
• Maintain an organized workflow for receiving, inspection hold, MRB items, and material staging. 
• Ensure all receipts are processed accurately in the ERP system (Epicor). 
• Maintain complete digital records for audit readiness and traceability. 
• Drive compliance with material handling, storage, and documentation SOPs. 
• Support internal and external audits (AS9100, DCMA, customer audits). 
• Identify and escalate discrepancies, nonconformances, and supplier documentation issues. 
• Partner with Procurement to resolve receiving issues and supplier documentation gaps. 
• Communicate receiving status, roadblocks, and risks to manager. 
• Identify process gaps and implement improvements to reduce delays, errors, and rework. 
• Support Lean initiatives focused on workflow optimization, 5S, and material movement efficiency. 
• Recommend system or process enhancements to strengthen receiving effectiveness. 

General 

• Maintain a clean, organized, and safe work environment. 
• Support communication between departments to ensure alignment of production and logistics goals. 
• Perform additional duties as assigned

EDUCATION & EXPERIENCE 

• 3–5 years of experience in receiving, warehouse, or material handling within aerospace, defense, or a highly regulated industry. 
• 1–3 years of supervisory or team lead experience is required. 
• Strong knowledge of AS9100/ISO requirements. 
• High School Diploma. 
• Knowledge of ITAR compliance and defense industry documentation standards. 
• Proficiency in ERP/MRP systems (EPICOR highly desirable). 
• Strong communication, leadership, and problem-solving skills. 
• Ability to lift up to 50 lbs and work in a warehouse environment when needed. 
• Working knowledge of root cause analysis and nonconformance handling (NCR/MRB). 
• Forklift certification or ability to be trained. 
• Lean/5S experience. 
• Must be a U.S. Person (U.S. Citizen, U.S. Permanent Resident (green card holder) or other status as a U.S. Person) 

Skills

• Strong leadership and interpersonal skills with the ability to motivate and develop team members. 
• Excellent organizational, planning, and communication skills (written and verbal). 
• Comprehensive knowledge of domestic and international receiving practices, documentation, and regulations. 
• Ability to manage multiple priorities and make sound decisions under pressure. 
• Experience with Lean Manufacturing, 5S, and continuous improvement principles. 
• Strong analytical and problem-solving skills; able to identify and resolve operational issues proactively. 
• Proficiency in Microsoft Office Suite and ERP systems. 
• Commitment to quality, safety, and customer satisfaction

ITAR REQUIREMENTS:

• To conform to U.S. Government export regulations, certain positions may require applicants to be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.    

TRAVEL REQUIREMENTS: No travel required for this position. 

EQUAL OPPORTUNITY EMPLOYER 

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Karman is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to race; color; religion; genetic information; national origin; sex; pregnancy, childbirth, or related medical conditions; age; disability; citizenship status; uniform servicemember status; or any other protected class under federal, state, or local law. Our management is dedicated to ensuring the fulfillment of this policy with respect to hiring, placement, promotion,