Administrative Support Assistant

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

POSITION SPECIFICS ​

The Department of Astronomy and Astrophysics is seeking an Administrative Assistant (Senior Support) to provide financial and administrative support for faculty, staff, students, and visitors from a variety of cultures and backgrounds.

This position will be responsible for initiating and tracking financial transactions within the department and monitoring department grants, general funds, and unrestricted funds.

Position responsibilities will include but are not limited to the following:

• Initiate the reconciliation of department expenses including travel reimbursements and purchasing card transactions by collecting and organizing necessary documentation such as receipts, travel and purchase information, and any other related materials to submit to the appropriate financial hubs for processing.
• Initiate purchase order requests and follow up on orders to ensure products are received and to verify approval for