Administrative Coordinator

Baskervill is an award-winning, multi-disciplinary design firm with offices throughout the country and in Gdansk, Poland. Our Richmond office is currently looking for a detail-oriented Administrative Coordinator to support our growing firm. Administrative Coordinators are trusted partners in matters of day-to-day team support, proposal and contract development and execution, meeting coordination and logistics, data integrity and information management. Sound interesting? Let's talk

What you'll be doing:

• Serve as the primary support for proposal and contract development for both client and consultant agreements and administrative needs, in alignment with the firm's identified risk management protocols
• Prepare and proofread team and project-based correspondence and reports
• Manage project-related documentation via project database(s) and servers
• Serve as a primary project contact in coordination with clients, consultants, contractors, and vendors
• Coordinate internal team meetings and in-person client meetings, as required
• Consistently meet deadlines, work independently after receiving brief explanations and respond to inquiries in a timely manner
• Provide back-up to other Administrative Coordinator teammates and Front Office staff, as needed

Here's what you'll need:

• 7-10 years of relevant administrative and support experience (or equivalent) required
• Experience working for various stakeholders in a team-based setting required
• Knowledge and understanding of contracts and legal terminology required
• Knowledge and understanding of a project budget as it relates to agreements and project setup
• Strong editing and grammatical skills required
• In-depth knowledge of Microsoft 365 applications required
• Attention to detail, especially with contracts and other legal documents
• Experience with Deltek Vantagepoint, Newforma, AIA Catina and Bluebeam Revu preferred

What we offer:

• Medical, dental, and vision insurance
• Paid parental leave
• 401K match
• Short- and long-term disability
• Volunteerism opportunities and support
• Flex/remote work
• Paid personal time
• Paid holiday time
• Paid floating holiday
• Flex spending