Administrative Assistant

Purpose

At Kindering, people are the heart of our organization. We have routinely been voted as one of the Puget Sound Business Journal's Best Places to Work and we are passionate about hiring and retaining remarkable individuals that demonstrate our values and bring our mission to life. We are recruiting an experienced administrative and clerical professional who will be responsible for supporting the Advancement Division, which secures both philanthropic and earned revenue from individuals, foundations, and government contracts. The ideal Administrative Assistant possesses the desire to work with a strong revenue generating team in a fast-paced environment. This individual provides support to the Advancement Division and is integral member of the team

Essential Duties & Responsibilities

Duties and responsibilities may include, but are not limited to the following:

Administrative/Department Support:

• Primary leader for tracking/organizing the Advancement CRM (NEON One), including processing gifts, prepares thank you notes/tax receipts/annual donor tax summaries, and organizes other stewardship efforts.
• Supports stewardship efforts with funders/donors in partnership with Advancement teams.
• Leads weekly and monthly accounting reports and financial reconciliation.
• Supports research for new support prospects including grantors, foundations and other funders.
• Assists with donor-facing fundraising campaigns including sending pledge reminders/invoices routinely.
• Leads department clerical duties, and as assigned by other departments, including filing, material preparation, meeting preparation, calendar reminders, etc.
• Plans and implements procedures/systems to maximize operating efficiency including cross training with other department teammates (including contract invoicing, records requests and grant administration)
• Other duties and responsibilities as assigned

Database Management:

• Manages records and moves management efforts within donor databases (currently Neon One and Greater Giving), including development of new protocols and strategy for optimizing reporting and funding renewal.
• Generates reports, prospect lists, and mailing lists
• Completes and manage note entry in databases for updates of donations, pledge payments/reminders, auction items, event registrations, general moves management, and constituent information

Event Support:

• Leads Kindering's auction item procurement and preparation (live and silent packages).
• Assists with annual fundraising events (i.e. committee supports, processing credit cards, tracking guest responses, phone calling, data entry, day of event support, acknowledgement letters/receipts, misc. duties as assigned).

Key Competencies

• Information management
• Planning and organizing
• Communication
• Strategic mindset
• Prioritization and time management
• Multitasking

Required Education & Experience

• High School Diploma
• Communications, Business Administration, related field, or equivalent combination of education and experience
• Advanced knowledge of Microsoft Office products including Excel and willingness to learn new technology
• History of building strong relationships cross-culturally with both individuals and entities and collaborating effectively cross-functionally.
• An inherent passion to drive results, take initiative, prioritize work, multi-task, manage time effectively, and make commitments.
• Verbal and written communication skills that reflect the awareness of cultural differences and power differentials, the ability to connect with different audiences and strong influencing and negotiation skills
• Non-profit experience preferred

Minimum Prerequisites

• Pass Washington State DSHS criminal history and background check and FBI fingerprint check
• Demonstrate organizational skills, ability to follow through on assignments on time and with accuracy, provide clear written and verbal communication, keep up-to-date written and electronic documentation
• Strictly maintain confidentiality of all client and employee information
• Demonstrate proficiency in using MS Office
• Pass tuberculosis test
• Ability to show proof of current immunizations, including COVID-19 and MMR vaccine or titer test*
• Kindering is subject to multiple executive orders requiring all employees to be vaccinated or apply and be approved for a sincerely held religious belief or medical exemption. We require those supervising and providing in-person services to children to be vaccinated and are unable to accommodate any exceptions. For other positions that can be accommodated, employees must apply and be approved for a sincerely held religious belief or medical exemption.

Working Conditions and Physical Requirements:

The information described below represents the activities and surroundings one may encounter when performing the duties of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• To perform the job, the employee may frequently be required to talk, hear, stand, and walk or through other appropriate means to accomplish the work including mobility and assistive devices. The employee is occasionally required to stoop, climb, balance, kneel, bend, crouch, crawl, and reach with hands and arms. The employee may be required to carry materials weighing up to 40 pounds.
• The work is typically performed in an office environment, with a moderate noise level. Occasional travel to other areas of the facility may be required, where the noise level is moderate to loud and environmental conditions may include slippery surfaces, crowded areas, or working near moving parts (e.g., exercise equipment). Local travel may be required.

This is a 40 hour per week position that works Monday-Friday with 28 total days off and up to 11 paid holidays per year. Infrequent flexibility or overtime may be requested to support evening or weekend fundraising events. Salary range for this position is $20.00/hr. – $25.00/hr. Kindering's full time employees are provided comprehensive benefits including medical, vision, dental benefits with a Health Savings