Scheduling Coordinator

Job Description
Scheduling Assistant – The Perfect Role for a Detail-Oriented Professional
Are you someone who thrives on precision, enjoys a calm workspace, and takes pride in keeping everything running smoothly? We're searching for our next
missing piece
in the Scheduling Department—someone who values organization, reliability, and meaningful professional relationships.

At Coash, our success isn't just built on what we do—it's built on
who we are
. Our clients choose us because we're dependable, thoughtful, and easy to work with. They often mention our team members by name—especially Brooke, our exceptional Scheduling Coordinator—because of the care and consistency they receive.

If you're someone who takes satisfaction in getting the details right and helping others stay on track, you'll fit right in.

What We Value

• Relationship Driven: We build genuine and lasting relationships—with clients, partners, and each other.
• Easy to Work With: We stay flexible, anticipate challenges, and solve them before they become problems.
• Team First: Everyone helps each other succeed. You'll never hear "that's not my job" here.
• Resilient: We stay calm under pressure and adapt to changes gracefully.
• Integrity: We believe in doing the right thing—always.

The Role
As a Scheduling Assistant, you'll coordinate depositions and client appointments, maintain clear schedules, and handle administrative tasks that keep our operations running seamlessly. You'll work closely with attorneys, court reporters, and clients who value professionalism and dependability.

This is a full-time, in-office position at our Phoenix location, just outside downtown.

You'll Excel Here If You Have:

• An Eye for Detail: Precision matters—accuracy in scheduling and data entry is key.
• Strong Organizational Skills: You enjoy order, well-managed calendars, and smooth logistics.
• Excellent Time Management: You know how to prioritize and meet deadlines without stress. You are punctual and value how your time is spent.
• Clear Communication: You can convey information effectively in person, over the phone, and in writing, you have no hesitation about talking on the phone.
• Problem-Solving Skills: You stay calm and find smart solutions when plans shift. You are adaptive to situations changing at a moments notice.

Daily Responsibilities

• Schedule appointments and depositions for clients and contractors.
• Manage client data in scheduling software with 100% accuracy.
• Welcome clients and answer calls or emails with professionalism and warmth.
• Host and coordinate Zoom meetings, ensuring a seamless experience.
• Maintain office supplies and organize filing systems.
• Assist with tasks, reminders, and general office support for the scheduling and production teams.
• Manage and prepare for in-house depositions or meetings with clients.

If this sounds like the type of work environment where you thrive—structured, detail-driven, and people-centered—we'd love to meet you. You might be the missing piece our team has been looking for.

Company Description
At Coash Court Reporting & Video, we are pioneers in providing top-tier court reporting, legal video, and litigation support services. Our dedication to delivering precise, timely, and professional solutions makes us a trusted partner in the legal industry. As we continue to expand, we are looking for a driven and detail-oriented Scheduling Assistant to join our team and help us enhance our market presence and build client relationships. Our team embodies core values centered around nurturing strong relationships, fostering seamless collaboration, championing team spirit, demonstrating resilience, and maintaining unwavering integrity.

At Coash Court Reporting & Video, we are pioneers in providing top-tier court reporting, legal video, and litigation support services. Our dedication to delivering precise, timely, and professional solutions makes us a trusted partner in the legal industry. As we continue to expand, we are looking for a driven and detail-oriented Scheduling Assistant to join our team and help us enhance our market presence and build client relationships. Our team embodies core values centered around nurturing strong relationships, fostering seamless collaboration, championing team spirit, demonstrating resilience, and maintaining unwavering integrity.