Office Assistant

Overview
We are seeking a detail-oriented and organized Office Assistant to join our team. This role is vital in ensuring smooth daily operations within our office environment. The ideal candidate will possess strong administrative skills, excellent communication abilities, and proficiency with various office management tools. Bilingual skills are a plus, as well as experience with medical or dental reception, bookkeeping, and customer service. This position offers an opportunity to work in a dynamic setting where organizational skills and professionalism are highly valued.

Duties

• Manage front desk responsibilities, including greeting visitors and clients with professional phone etiquette
• Operate multi-line phone systems efficiently, directing calls appropriately
• Perform data entry and maintain accurate filing systems using digital tools such as Google Workspace and Microsoft Office
• Schedule appointments and manage calendars for staff or medical/dental practitioners
• Handle correspondence, proofreading documents, and preparing reports with attention to detail
• Assist with bookkeeping tasks using QuickBooks or similar accounting software
• Support office management tasks such as supply ordering, document organization, and record keeping
• Provide excellent customer support via phone or in person, ensuring positive interactions at all times
• Perform general clerical duties including typing, photocopying, faxing, and maintaining organized files

Experience

• Prior office experience is preferred, including roles such as receptionist, administrative assistant, or personal assistant
• Experience with medical or dental reception is advantageous
• Familiarity with office management software such as QuickBooks, Microsoft Office Suite (Word, Excel, PowerPoint), and Google Workspace is essential
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment
• Excellent communication skills both verbal and written; bilingual abilities are a plus
• Proven ability to manage time efficiently and prioritize tasks effectively
• Demonstrated proficiency in data entry, proofreading, and maintaining accurate records
• Previous experience handling multi-line phones and providing exceptional customer service is highly desirable

Job Type: Part-time

Pay: From $16.70 per hour

Expected hours: 15 per week

Benefits:

• Paid time off

People with a criminal record are encouraged to apply

Work Location: In person